Adding a cross-reference
Cross-references, common in technical books, point you to another section of a book for more information. Keeping cross-references up-to-date as chapters in a book are edited and revised can be difficult and time-consuming. InDesign CS4 lets you insert automatic cross-references that update across the documents in a book file. You can control the text used in the cross-references as well as their appearance.
In this exercise, you will add a cross-reference that refers the reader to a section in another chapter of the book.
- With 12_01_ID_HowTos_GettingStarted open, choose page 3 from the page menu in the lower left of the document window.
- Zoom as necessary to see the text under “Creating new files.”
- Using the Type tool (), select the “#9” text.
- Choose Type > Hyperlinks & Cross-References > Insert Cross-Reference.
- In the New Cross-Reference dialog box, leave the Link To setting as Paragraph.
- Under Destination, choose Browse from the Document menu. Select 12_02_ID_HowTos_Documents.indd in the Lesson_12 folder and click Open.
- In the scroll list at left, select Head 1 to specify the paragraph style of the referenced text. The cross-reference you’re creating is to a section name in another document that is formatted with the Head 1 style.
- In the scroll list at right, select #9: Creating New Documents. Drag the New Cross-Reference dialog box out of the way so that you can see the text inserted in place of #9.
- Under Cross-Reference Format, choose Page Number from the Format menu.
- Click the Create Or Edit Cross-Reference Formats button () to the right of the Format menu.
- In the Cross-Reference Formats dialog box, select Character Style for Cross-Reference. Choose Body Bold-P from the menu to specify the character formatting of the cross-reference text.
- Click OK to apply the change and return to the New Cross-Reference dialog box.
- Under Appearance, choose Invisible Rectangle from the Type menu to remove the box around the cross-reference text.
- Click OK to create the cross-reference and close the dialog box.
- Choose File > Save. Leave the document open for the next exercise.
You will replace this manually created cross-reference with an automatic cross-reference that updates if the text in the chapter reflows.
You will link the cross-reference to text that is formatted with a specific paragraph style.
All the text formatted with Head 1 appears in the scroll list at right. In this case, you know that section #9, to which you are cross-referencing, is titled “Creating New Documents.” When creating cross-references across documents, you may need to look at the referenced document first to determine how the referenced text is formatted.
Now you’ll format the text of the cross-reference.