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This chapter is from the book

This chapter is from the book

Exploring on your own: Initiating live collaboration

You can invite others to review a PDF with you live in an online session. In a Collaborate Live session, you can share pages, including magnification levels, so that everyone sees the same part of the document. You can use the live chat window to communicate your thoughts about the document. Though Acrobat is required to initiate a Collaborate Live session, participants can use either Acrobat X or Adobe Reader X.

In this exercise, you’ll discuss the market summary document with a colleague.
If you are working alone, use an alternative email address.

  1. In Acrobat, choose File > Open. Open the Aquo_Market_Summary.pdf file again.
  2. Select Collaborate Live in the Review panel of the Comment pane.
  3. Click Next in the introductory screen.
  4. If prompted, enter your Adobe ID and password, and click Sign In. If you don’t have an Adobe ID, create one, and click Next to continue.

Acrobat.com authenticates your Adobe ID.

  1. Enter the email addresses for the people you want to invite to participate in the live collaboration. Insert a semicolon or a return between each email address.
  2. Customize the email subject and message if you want to.
  3. Make sure Store File On Acrobat.com And Send A Link To Recipients is deselected for this exercise.

When this option is deselected, Acrobat sends the file as an attachment to the recipients.

  1. Click Send.

Acrobat sends the email invitations. Depending on the security settings in your email application, you may need to send the messages from the email application. When Acrobat has sent the invitations, the Collaborate Live navigation panel opens in the document.

  1. Ask your colleague to open the PDF attachment in the email invitation. If you’re working alone, check your email and open the PDF attachment.

When a participant opens the PDF attachment, the Collaborate Live navigation panel opens.

  1. Ask participants to sign in as guests. If you’re working alone, sign in as a guest in the second copy of the document.
  2. Click the Start Page Sharing button to start sharing pages with each other. Click OK in any message boxes that appear, alerting you that everyone will be viewing the same page, and that you can share a page view of the document.
  3. Type chat messages in the box at the bottom of the pane. Click the color box if you want to use a different color for your chat text.
  4. To share your screen in an Adobe ConnectNow meeting—which lets you share your screen, rather than simply a PDF document, choose Share My Screen from the options menu in the Collaborate Live pane.
  5. When you have finished with your Collaborate Live session, choose Disable Chat & Page Sharing In My Copy or Disable Chat & Page Sharing In All Copies from the options menu in the Collaborate Live pane. Click OK if a warning message appears.
  6. Close the document, and quit Acrobat.
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