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Using PDFMaker in Microsoft Office (Windows)

The Windows version of Acrobat X automatically installs a set of tools into the Microsoft Office suite of software circle-a.jpg. These tools are known collectively as PDFMaker.

The appearance and abilities of PDFMaker vary depending on your version of Office and which Office component you are working with. In Microsoft Word 2010, it installs tools that let you do the following:

  • Create a PDF file of the current document.
  • Email the current document as a PDF file to an address of your choice.
  • Do a Word mail merge and save the result as a PDF file.
  • Send the current document to a list of people so they can comment on it.
  • Convert the document to PDF and open it in Acrobat for comment.

The Create PDF and Email PDF functions are available in all versions of Office, making it very simple to convert Word, Excel, and other Office documents to PDF.

The instructions on the next page are for Office 2010. Earlier versions of Office have the same functions, but they may reside in a PDFMaker toolbar rather than an Acrobat “ribbon.”

To create a PDF file in an Office application:

  1. With your Office document active, select the Acrobat ribbon graycircle-a.jpg.
  2. Click the Create PDF button.

    Office presents you with the standard Save dialog.

  3. Specify a name and location for your PDF file.
  4. Click OK.

    Acrobat creates the PDF file, displaying a progress bar while it works.

To email an Office document as a PDF file:

  1. With the Acrobat ribbon active graycircle-a.jpg, click the Create and Attach to Email button.

    The standard Save dialog opens.

  2. Specify a name and location for your PDF file.
  3. Click OK.

    Acrobat creates the PDF file, displaying a progress bar while it works.

    When it’s finished, PDFMaker launches your email client software and opens a blank email window with the new PDF file already attached circle-b.jpg.

  4. Fill out the destination address and subject in your email client.
  5. Click your email client’s Send button.
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