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This chapter is from the book

Working with Calendars on the iCloud Website

The iCloud website gives you a great deal of control over your calendar and reminders. With it, you can add, view, and change events and reminders; manage calendars and reminders lists; and share your calendars with others (for that last, see the “Sharing Your Calendars with Others” section, later in this chapter).

In this section, all the action will take place on the iCloud website. We’ll begin by creating, editing, and deleting calendars, then move on to working with calendar events.

To create a calendar:

  1. Go to the iCloud website, and login using your iCloud Apple ID and password.
  2. On the iCloud Home screen circle-a.jpg, click Calendar.

    The Calendar screen appears circle-b.jpg.

  3. Click the Actions button at the upper-right of the window.

    The Actions pop-up menu appears circle-c.jpg.

    04fig12.jpg

    circle-c.jpg Choose New Calendar from the Actions pop-up menu.

  4. Choose New Calendar.

    A new calendar appears at the bottom of the Calendars List, ready for you to add a name circle-d.jpg.

    04fig13.jpg

    circle-d.jpg Type the name of your new calendar.

  5. Enter the name, then click outside the name field to save it.

See “Working With Events” later in this chapter to add and edit calendar events.

To view (or not) a calendar or the Calendars List:

In the Calendars List, select the checkbox next to a calendar’s name to see that’s calendar’s contents. If the checkbox is cleared, the events associated with that calendar will disappear from your calendar views. Nothing’s happened to the events; you are simply choosing not to see them.

or

If you want to hide the Calendars List, click the Show/Hide Calendars List button at the top of the window. Clicking the button again will bring the list back.

To edit or delete a calendar:

  1. In the iCloud website’s Calendar screen, click the Edit link at the top of the Calendars list at the upper-left corner of the window circle-e.jpg.
    04fig14.jpg

    circle-e.jpg To enter calendar Edit mode, click the Edit link.

    The Calendars list changes into edit mode circle-f.jpg.

    04fig15.jpg

    circle-f.jpg In Edit mode, you can change the calendar color, its name, or delete the calendar.

  2. Do one or more of the following:
    • To change the color associated with the calendar, click the color button next to the name of the calendar, then choose a different color from the popover circle-g.jpg. You can also click the Custom color link to pop up a more full-featured color picker, if you don’t like the six standard choices.
      04fig16.jpg

      circle-g.jpg Clicking the color button brings up a color picker.

    • Click in the name field of the calendar, and change it to rename the calendar.
    • To delete a calendar, click the red button with a minus sign in it. As usual when you’re potentially about to destroy data, iCloud warns you and asks if you’re sure circle-h.jpg. If you are, click Delete Calendar.
      04fig17.jpg

      circle-h.jpg Make sure you really want to delete that calendar!

  3. When you’re done changing your calendars, Click the Done link.

To change calendar views:

On the iCloud website, you have a choice of Day, Week, Month, or List calendar views. Click one of the Calendar View buttons in the toolbar gray-circle-b.jpg to view the calendar as you wish.

To change date views:

At the bottom of the window, you’ll find the Date selector circle-i.jpg. This selector changes depending on the calendar view. For example, if the Month view is set, you’ll see years and months in the Date selector. If the Day or List view is set, you’ll see individual days in the selector. Do one or more of the following (assuming the Month view is active; the other views are similar in operation):

  • Click one of the months to view its contents.
  • Click the Previous or Next buttons to move to the previous or next month. If you’re already viewing January or December, your view will change to the previous or next year.
  • Click the Previous Year or Next Year buttons to change the calendar view by an entire year.
  • Click the Today button at the lower left corner of the window to jump to today’s date.
  • If you need to view a date that’s more than a few clicks away, click the Actions menu gray-circle-c.jpg and choose Go to Date. The resulting date picker circle-j.jpg allows you to type or navigate to the date you want. Choose that date, then click OK.
04fig19.jpg

circle-j.jpg You can jump to dates many months or years away with this date picker.

Working with Events

The Calendar application on the iCloud website makes it easy to create or change events. Its abilities are very similar to iCal or the iOS Calendar app, but there are a couple of differences. With the website, you can’t mark an event as one that shows that you are Busy or Free.

To create an event:

  1. In the Calendars List, click to select the calendar in which you want to create the event.
  2. Do one or more of the following, and the New Event popover appears:
    • In Month view, double-click in the day in which you want the event.
    • In Day, Week, or List view, drag the mouse cursor across a time range to create an event that covers that range.
    • In any view, click the New Event button (it looks like a plus) in the lower-right corner of the window. When you do this, the event is created on the date you last selected in the calendar.
    • From the Actions pop-up menu, choose New Event.
  3. In the New Event popover circle-k.jpg, do one or more of the following:
    • Enter the title of the event.
    • (Optional) Enter the event’s location.
    • (Optional) If the event is going to last all day, click the all-day checkbox.
    • In the From section, set the event’s starting date and time.
    • In the To section, set the event’s ending date and time.
    • (Optional) If this will be a recurring event, choose the recurring schedule from the pop-up menu next to Repeat. You can choose Every Day, Every Week, Every Month, Every Year, or Custom. If you choose Custom, you get a pop-up dialog that allows you to choose dates with any flexibility you want on a Daily, Weekly, Monthly, or Yearly basis. The Monthly or Yearly Custom choices also allow you to choose intervals such as the first, second, third, fourth, or last days of a month.
    • (Optional) If you want to be reminded before the event starts, choose from the Alert pop-up menu, and select the interval before the event. If you set an alert, a 2nd Alert pop-up menu appears, allowing you to set an interval for a second reminder. Alerts appear as notifications on your iOS devices, and also in iCal on your Mac, and as a dialog on the iCloud website in your browser circle-l.jpg.
      04fig20.jpg

      circle-k.jpg Get to know the New Event popover well, because you’ll be seeing it a lot.

      04fig21.jpg

      circle-l.jpg One of the places that alerts can appear is on the iCloud website.

    • (Optional) If you want, you can change the calendar for the event with a pop-up menu in the Calendar section.
    • (Optional) If you want to invite friends or colleagues to the event, enter their name or email address into the Invitees field. As you type, iCloud looks up a matching contact in your iCloud contacts list, providing a pop-up menu with possible matches. Select a contact from the menu to accept it. You can add multiple invitees to an event. If your invitees use iCloud, the invitation will appear in the Notifications button on the iCloud website, in iCal, and in the Calendar app on their iOS devices. Invitees have the option to Accept, Decline, or mark the event as Maybe.
    • (Optional) You can also add a note to the event, perhaps with details about the meeting.
  4. Click OK to save the event.

The event appears on your calendar.

To edit an event:

Double-click an event in your calendar to bring up the popover with the event details, change the details you desire, then click OK.

or

In the Date or Week views, drag the top or bottom border of an event on the calendar to change its duration.

To move an event:

Do one or more of the following:

  • On the calendar, drag the event from one location to where you want it. For example, you might want to move the meeting that is been rescheduled from one day to the next.
  • Double-click the event to open its pop-up window, then change the event details. You might need to use both these techniques if an event is moved both in day and time.

To delete an event:

In any calendar view, click an event to select it, then press the Delete or Backspace keys.

or

Double-click the event to bring up the popover with the event details, then click the Delete button.

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iCloud: Visual QuickStart Guide

This chapter is from the book

iCloud: Visual QuickStart Guide

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