Creating and Applying Paragraph and Character Styles in Adobe InDesign CS6
Creating and applying paragraph styles
Paragraph styles let you apply and globally update text formatting to speed up production and create a more consistent overall design. Paragraph styles incorporate all elements of text formatting, including character attributes such as font, size, style, and color, along with paragraph attributes such as indents, alignment, tabs, and hyphenation. They differ from character styles in that they are applied to entire paragraphs at once, not just to selected characters.
Creating a paragraph style
In this exercise you’ll create and apply a paragraph style to selected paragraphs. First, you will format the text in the document locally (that is, not based on a style). Then, you will have InDesign pick up this existing formatting and build it into a new paragraph style.
- On page 2 of 09_Styles.indd, adjust the view scale so you can easily see the text.
- Using the Type tool (), drag to select the “Loose Leaf Teas” subhead, which follows the introductory paragraph in the first column of the document.
- In the Control panel, click Character Formatting Controls (), and specify the following:
- Type Style: Semibold
- Size: 18 pt
Leave all other settings at their defaults.
Now you’ll create a paragraph style using this formatting so that you can use it to format the other subheads in the document.
The Paragraph Styles panel already has a few styles provided for you, including the default, [Basic Paragraph].
Notice that the new style is based on the Intro Body style. Since Intro Body was applied to the subhead when you created the style, the new style is automatically based on Intro Body. By using the Based On option in the General section of the New Paragraph Style dialog box, you can use an existing style as a starting point for a new style.
To speed up text formatting while typing in InDesign, you can specify a Next Style for a paragraph style. Each time you press Enter or Return, InDesign automatically applies the Next Style. For example, your headline style might automatically be followed by your body paragraph style.
You can create keyboard shortcuts for easily applying styles in InDesign.
The new Head 2 style appears in the Paragraph Styles panel and is highlighted to indicate that it’s applied to the selected paragraph.
Applying a paragraph style
Now you’ll apply your paragraph style to other paragraphs in the document.
- If necessary, scroll to the right to see the right-facing page of the spread.
- Using the Type tool (), click to place an insertion point anywhere within “Tea Gift Collections.”
- Click once on the Head 2 style in the Paragraph Styles panel to apply the style to the paragraph. The text attributes change to reflect the paragraph style.
- Repeat steps 2 and 3 to apply the Head 2 style to “Teapots and Tea Accessories” in the second column.
- Choose Edit > Deselect All, then choose File > Save.