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Improved PDF Publishing

You'll appreciate FrameMaker 7's improved PDF publishing capabilities. Significant changes discussed here are PDF job options and the capability to produce tagged Adobe PDF.

Setting PDF Job Options

PDF job options are included in FrameMaker's PDF Setup window (select Format, Document, PDF Setup) under the Settings tab (see Figure 5).

Figure 5Figure 5 PDF job options are conveniently located to choose suitable PDF settings.

Choose from these predefined PDF job options for best results:

  • eBook: Primarily for onscreen reading, including desktop or laptop computers and eBook devices. Produces smaller file sizes.

  • Press: High-quality printed output. Produces the largest file size, and maintains the highest quality of the original source material.

  • Print: Primarily for printing to printer or digital copier; distribution via CD-ROM. Preserves the attributes of the original document while compressing the PDF file size.

  • Screen: Primarily for distribution via email or display via the World Wide Web. Produces the smallest file size.

You can specify some viewing settings that initiate each time a reader opens a PDF document:

  • Open document on page: Set the page number that you want displayed each time a reader opens the PDF document.

  • At zoom: Sets the initial magnification view each time a reader opens the PDF document. Thereafter, a reader can switch to the desired magnification.

You can also opt for registration marks, select a page size, and determine a page range other than all.

NOTE

Bookmarks, tags, and hypertext links are excluded if a page range other than all is selected.

Creating Tagged PDF

Tagged PDF files contain a document's logical structure and metadata, and are the most reliable format for the following:

  • Use with a screen reader

  • Correct reflow of content into various size devices such as PDAs

  • Repurposing of content into different formats

  • Recognition of alternative text descriptions for graphics

    NOTE

    You must use Acrobat Distiller 5.05 or later to generate tagged PDF.

Tagged PDF Setup

To generate a tagged PDF, click the Tags tab in the PDF Setup window. Toggle on the Generate Tagged PDF option and then do the following:

  1. Move paragraph tag names to the Include Paragraphs list to indicate paragraphs you want included in the PDF logical structure.

  2. Select a paragraph tag name and then use the arrows located directly under that list to indicate the structure level of the selected paragraph (see Figure 6).

    Figure 6Figure 6 Tagged PDF requires that you define the logical structure of a document.

Including Alternate Text Descriptions for Graphics

If you create tagged PDF documents, don't forget to provide alternative text description for graphics. Screen readers cannot interpret graphics.

To include alternative text descriptions, follow these steps:

  1. Place graphics in anchored frames.

  2. Click one time on an anchored frame to select it.

  3. Select Graphics, Object Properties.

  4. Click on Object Attributes.

  5. Type the alternate text in the Text Attributes: Alternate field. A screen reader reads alternate text (see Figure 7).

    Figure 7Figure 7 Alternative text for graphics is useful in PDF documents for those using a screen reader.

  6. Click Set and Set to return to the document window.

Working with Metadata

Metadata is information included with a file that is used to identify a document's contents, and is computer-searchable, supporting the Extensible Metadata Platform (XMP).

FrameMaker 7 allows you to add metadata to a document that corresponds to Acrobat's File, Document Properties, Document Metadata—as well as Summary information.

To add metadata for an individual FrameMaker file, do the following:

  1. Select File, File Info.

  2. Enter the information you want to include in each field.

  3. Click Set.

If you are working with a book file, remember that book level settings usually override individual file settings. Check File, File Info for individual files at the book level to ensure that the proper metadata is included.

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