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Guide To Good Text in Microsoft Office 2008

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In this sample chapter from Microsoft Office 2008: Visual QuickStart Guide, author Steve Schwartz shows you step-by-step and with tons of visuals how to format your text so that all of your documents look good in the Office.

In this chapter, you'll discover the many ways you can format the text in your documents. There are two types of formatting that can be applied to selected text: character and paragraph.

  • Character formatting refers to the font, size, styles, and color applied to—and that only affects—selected text within a paragraph.
  • Paragraph formatting concerns itself with formatting that affects entire paragraphs. In addition to setting a default font for the paragraph, formatting can include line spacing, space before and after the paragraph, alignment, and so on.

To make it simpler to consistently format a document's text, you can define and apply character and paragraph styles, as explained at the end of this chapter.

Character Formatting

You can change the look of selected text by applying different font, size, style, and color formatting. You can format text in several ways, as described below. Use any method that's convenient for you.

To apply character formatting:

  1. Select the text you want to format.

    Using normal selection techniques, you can select individual characters, words, paragraphs, or the entire document.

  2. Do any of the following:
    • Click the Formatting Palette tab in the Toolbox. In the Font section (Figure 4.1), select any combination of font, size, color, highlighting, and style effects.
      Figure 4.1

      Figure 4.1 You can apply most types of character formatting by selecting options from the Formatting Palette.

    • Choose Format > Font or press commandd.jpg. On the Font tab of the Font dialog box (Figure 4.2), select font, size, color, and effects, and then click OK.
      Figure 4.2

      Figure 4.2 For more complex formatting needs, you can select options from the Font dialog box.

    • Select font, size, color, highlighting, and style options from the icons and drop-down menus on the Formatting toolbar (Figure 4.3).
      Figure 4.3

      Figure 4.3 Basic character formatting options can be selected from the Formatting toolbar.

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