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Merging PDF Files

Acrobat can combine multiple files into a single PDF file. The component files can be PDF files, TIFF files, EPS files, or files of any format that Acrobat can convert to PDF. This is extremely useful for combining, say, all the files associated with an invoice—the invoice itself, an expense report, scanned receipts, justifications for your hourly rate, letters from your lawyer—into a single file you can email.

To merge several PDF files into a single PDF file:

  1. In the Quick Tools toolbar, choose Create > Combine Files into a Single PDF.

    The Combine Files dialog opens circle-a.jpg. This dialog lets you choose a list of files to combine.

  2. Choose one of the following from the Add Files drop-down menu circle-b.jpg:
    • Add Files lets you add individual files to the list.
    • Add Folders lets you choose a folder, all of whose convertible contents will be added to the list.
    • Add PDF from Scanner and Add Webpage run the scanner and Web conversion features, and then add the resulting PDF file to the list.
    • Add from Clipboard converts the contents of the clipboard to a PDF file and adds the result to the list.
    • Reuse Files lets you choose files inside a PDF portfolio.
    • Add Open Files allows you to choose among all open files.

    No matter which option you choose, Acrobat displays an Open dialog appropriate to the task circle-c.jpg.

  3. Repeat step 2 as often as needed, adding items to the list, until your list is complete.

    The list of files currently selected is displayed in the Combine Multiple Files dialog. You can click the Move Up and Move Down arrows beneath the list to alter the files’ order.

  4. Select the Single PDF radio button in the upper-right corner of the Combine Multiple Files dialog.

    We’ll discuss the alternative, PDF Portfolio, in Chapter 6.

  5. Click Combine Files.

    Acrobat merges the files together and displays a standard Save dialog.

  6. Specify a name for the new, merged PDF file and click OK.

    Acrobat saves the new PDF file.

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