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Paragraph Designer Pagination

If pages appear in the middle of documents or paragraph text seems to take on a life of its own, chances are that Paragraph Designer Pagination is the guilty party. To access pagination settings of individual paragraphs in documents, select Format , Paragraphs, Designer, Pagination (see Figure 2.)

Figure 2 - The Paragraph Designer Pagination Settings Window.

You can put paragraph designer pagination to good use once you better understand how it works. In this section, you learn how to use these pagination controls to your advantage.

Pagination Start

This command presents you with six drop-down menu choices, as follows:

As Is can help considerably when you want to change one but not all pagination properties for multiple paragraph tags.

You also see As Is displayed when selecting text with multiple paragraph tags applied. In this case, As Is simply indicates that the selected items have different properties. For example, if you select a Start Anywhere paragraph and a Start at Top of Column paragraph together, the Start drop-down menu displays As Is.

Anywhere is the selection you'll use most of the time. This means that text begins at the next available location.

Top of Column is used with multiple column page layouts, in which particular paragraphs, such as headings, must begin at the top of a column rather than anywhere else in a column.

When this selection is part of a paragraph's properties, just apply the paragraph tag to selected text, and that text moves to the top of the next available column. If there is no next column available, FrameMaker automatically creates a new page with an available column.

If you update an existing paragraph tag with this selection, all paragraphs already tagged with this paragraph tag move to the top of the next available column.

Top of Page is used to force a paragraph to the top of the next available page. Use this setting when certain heading levels must begin at the top of a page rather than anywhere else on a page.

When this selection is part of a paragraph's properties, the paragraph text moves to the top of the next available page. If no next page exists, FrameMaker automatically creates one and moves the text.

If you select Top of Page and update existing paragraph tag properties, all paragraphs tagged with that tag move to the top of the next available page from their current location.

You can easily use this control for unique instances where one paragraph only must begin at the top of the next available page.

The following steps show you how to insert a page break the FrameMaker way:

  1. Click one time in a paragraph that you want to start at the top of the next available page.

  2. Select Formats, Paragraphs, Designer. Select the Pagination tab.

  3. Select Top of Page from the Start drop-down menu.

  4. Click Apply To Selection. The currently selected paragraph moves to the top of the next page.

NOTE

Apply To changes the currently selected paragraph, creating a format override. Format overrides indicate that the paragraph's properties no longer match the predefined format.

Top of Left Page is used to force a paragraph to the top of the next available left page. Use this setting when certain heading levels must begin at the top of a left page rather than anywhere else on a page.

When this selection is part of a paragraph's properties, just apply the paragraph to selected text, and that text moves to the top of the next available left page. If no next left page exists, FrameMaker automatically creates one and moves the text.

Top of Right Page is used to force a paragraph to the top of the next available right page. Use this setting when certain heading levels must begin at the top of a right page rather than anywhere else on a page.

When this selection is part of a paragraph's properties, just apply the paragraph to selected text, and that text moves to the top of the next available right page. If no next page exists, FrameMaker automatically creates one and moves the text.

Troubleshooting Paragraph Designer Pagination

Use Top of Left or Right Page in paragraph formats wisely. These commands can really play tricks in documents, especially when combined with other pagination features. Here is a good example of what can happen.

In a seven-page document, set Format, Page Layout, Pagination to Make Page Count Even. After saving or printing the document, you end up with an empty even page, that is, page 8. Next, you type a new header, and tag the paragraph text with a paragraph tag set to Start, Top of Right Page. The paragraph text then moves to the top of a newly created right page (page 9.) Next, save the document, and you end up with yet another empty even page (page 10.) In this scenario, you end up with an empty page 8, heading text beginning at the top of newly created page 9, and an empty page 10.

You can easily see that combining pagination commands can create havoc in documents. You will have to change one or more pagination settings to eliminate extra pages. Manually deleting these pages will have no effect because they will reappear after saving or printing.

Keep With Next Pgf

This option is a smart choice to use for paragraph headers. This selection ensures that headers are never separated from the beginning of paragraph text that follows. For instance, if your document contains a level-2 heading paragraph followed by a body paragraph that does not fit on the page, the paragraph that follows moves to the next available page. In this case, you are left with a very lonely level-2 heading paragraph at the bottom of the prior page. Using Keep With Next Pgf forces the level-2 heading to the next page with the accompanying paragraph text.

Entire paragraphs don't necessarily move to the next page. For instance, if you type number "1" in the Widow/Orphan field of the paragraph text following a level-2 header, one line of text can be on a page. This can change the above scenario to the level-2 header paragraph remaining at the bottom of a page with one line of the accompanying text, and the remaining paragraph text at the top of the next available page.

Use this selection carefully. If you were to "accidentally" check this selection for bulleted list items or body text, you end up with empty spaces or strangely paginated document because each paragraph tries to stay with the next paragraph throughout the document.

Keep With Previous Pgf

This option works just like Keep With Next Pgf. The only difference is it keeps the beginning of a paragraph with the end of the previous paragraph text.

NOTE

The Widow/Orphan Lines paragraph property controls how many lines of the paragraphs stay together on a page. If you do not want any paragraph lines separated, you must type a high number such as "100" in the text field. The text field does not accept "0" (zero.)

Special Page Breaks

When you need on-the-fly pagination, use Special, Page Break (see Figure 3.) As you know, pressing the Enter or Return key in FrameMaker to create empty paragraph lines and moving text to the next page is a big no-no!

Figure 3 - Use Special, Page Break for on-the-fly pagination.

This commands works exactly like the Paragraph Designer's Pagination, Start property. In fact, after using this command, click in the changed paragraph, and look in the Paragraph Designer Pagination settings. You'll notice the changed settings for that paragraph. Using this command also creates a paragraph format override.

Book-Wide Pagination

After you've put individual files together in a book file, use the Book-Wide Pagination settings to indicate how individual files paginate in relation to other files in the book or to set pagination for multiple files.

These pagination settings are exactly the same as individual file settings, found in Format, Page Layout, Pagination. If you select a file in the book list and then select Format, Page Layout, Pagination, you see the same settings you set in the individual file.

You also see two new commands in the First Page Side drop-down list (see Figure 4):

  • Read From File uses the starting page side setting that you originally set in the individual file.

  • Next Available begins an individual file on the next available starting page side, depending on where the previous file in the book list left off. For example, if file A ends on page 9 and then file B automatically starts on a left-sided page 10.

Figure 4 - Pagination Commands at the book level are slightly different than for individual files.

If you change the setting from the book level, the individual file setting changes too.

You can change the setting for multiple files in a book by doing the following:

  1. Select one or more files in a book list. Shift-click to select consecutive files, Control-click to select non-consecutive files.

  2. Select Format, Page Layout, Pagination.

  3. Choose the setting you want to use for all the selected files.

  4. Click Set. The settings change for all selected files.

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