The Utilities menu is a catch-all filled with features that don't really fit anyplace else. The features added by commercial XTensions can often be found here.
Figure 3.28 Utilities Menu
Check Spelling: Word
Menu: Utilities-> Check Spelling-> Word
You don't have to select the whole word; just put the cursor anywhere in it. If you have more than one word selected, this changes to Check Selection.
Check Spelling: Story
Menu: Utilities-> Check Spelling-> Story
This feature checks the spelling of the currently selected text box and all other boxes that are linked to it. It won't check the spelling of other text boxes in your document.
Check Spelling: Document
Menu: Utilities-> Check Spelling-> Document
When you're on a master page, this checks the spelling on all your master pages.
Skip Word (in Spelling)
Of course, Command+S on the Macintosh is usually Save, but when the Spelling dialog box is open, it means skip the word.
Figure 3.29 Skip Word
Lookup Word (in Spelling)
Done (in Spelling)
Add Word (in Spelling)
This adds a word to your auxiliary dictionary. Of course, it only works if you have first specified an auxiliary dictionary for your document by selecting Auxiliary Dictionary from the Utility menu. If you use the Auxiliary Dictionary feature while no documents are open, XPress will apply your dictionary to every new document you create.
Add All Suspect Words to Auxiliary Dictionary
This is one of my favorite hidden tricks: If you have a bunch of words that you want to add to your auxiliary dictionary, type them all in a text box and then select Check Spelling Story. When the Check Spelling dialog box appears, hold down Option/Alt and then click the Done or Close button.
Menu: Utilities-> Suggested Hyphenation
This is a very simple feature. It simply tells you how XPress thinks a word should be hyphenated.
Menu: Utilities-> Usage
Mac: F13 or Cmd+F6
The Cmd+F6 shortcut was added at the last minute to QuarkXPress 5. This was so that users with Macintosh Powerbooks could have a keyboard shortcut because the function keys on the laptops only reach to F12.
Figure 3.30 Font Usage
Menu: Utilities-> Usage
Mac: Option+F13 or Cmd+Option+F6
The Cmd+Option+F6 shortcut was added at the last minute to QuarkXPress 5. This is so that users with Macintosh Powerbooks could have a keyboard shortcut because the function keys on the laptops only reach to F12.