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Setting up Numbering in a Book

Autonumbering of chapters, pages, paragraphs, and footnotes are all updated at the book level. By default, FrameMaker uses an arabic numbering style (1, 2, and so on) starting with page 1 for page numbering. You can change both the starting number and the numbering style by choosing an option from the Numbering Style and Format menus, which appear in multiple dialog boxes (Figure 13.63).

Figure 13.63Figure 13.63 The numbering styles available for page numbering.

Specifying chapter numbering

All body pages in the same document use the same numbering style, but you can change the numbering style from document to document. For example, in this book, all documents up to Chapter 1 are numbered consecutively using lowercase roman numerals. After that, all the rest of the pages to the end of the book are numbered consecutively using arabic numbers.

To specify chapter numbering:

  1. In the book window, select a document and from the Format menu, choose Document > Numbering (Figure 13.64). The Numbering Properties dialog box appears.

    Figure 13.64Figure 13.64 Select the file in the book window and choose Format > Document > Numbering.

  2. From the pop-up menu at the top of the dialog box, choose Chapter (Figure 13.65) or (Windows only) click the Chapter tab (Figure 13.66).

    Figure 13.65Figure 13.65 Choose an option from the pop-up menu at the top of the dialog box.

    Figure 13.66Figure 13.66 Choose from the menu or click a tab to display other numbering properties.


  3. Do one of the following:

    • To specify a chapter number, type a number in the text box, and from the Format pop-up menu, choose a numbering style.

    • To increment the chapter number in the previous document in the book and use the same numbering style, select Continue Numbering From Previous File in Book (Figure 13.67).

      Figure 13.67Figure 13.67 Select an option for chapter numbering.

    • To use the same chapter number as for the previous file, select Use Same Number As Previous File.

    • To use chapter numbering from a selected document, select Read From File.

    • If you selected more than one file in the book window, select As Is to use the numbering values specified in the selected documents.

  4. Click Set.

Tips

  • The Use Same Number As Previous File setting is the right choice if you have a very long chapter broken into two or more files.

  • You can select several files in the book and set chapter numbering as long as all of the settings are identical, for example, for all the chapters after the first.

Specifying page and paragraph numbering

Page numbering affects the page number system variables on master pages; paragraph numbering affects paragraph autonumbering and cross-reference formats.

To specify page numbering:

  1. In the book window, select a document and from the Format menu, choose Document > Numbering.

  2. In the Numbering Properties dialog box, from the pop-up menu at the top of the dialog box, choose Page (Figure 13.68) or (Windows only) click the Page tab.

    Figure 13.68Figure 13.68 Set page numbering properties.

  3. Do one of the following:

    • To specify the starting page number, type a number in the text box, and from the Format pop-up menu, choose a numbering style.

    • To continue numbering from the last page of the previous file in the book, select Continue Numbering From Previous Page in Book.

    • To use page numbering from a selected document, select Read From File.

    • If you selected more than one file in the book window, select As Is to use the numbering values specified in the selected documents.

  4. Click Set.

Volume and Chapter Numbering Building Blocks

Volume and chapter numbering variables are available only in FrameMaker 6.0 and above. If you are upgrading to FrameMaker 7.0 from a version earlier than version 6.0, you may want to replace building blocks such as <$paranum> and <$paranumonly> with <$volume> and <$chapnum> building blocks to take advantage of this feature.

You'll find <$volume> and <$chapnum> building blocks in the Numbering properties of the Paragraph Designer (see page 77), Edit Cross-Reference Format dialog box (see page 99), Edit System Variable dialog box (see page 180), and Edit User Variable dialog box (see page 174).

To specify paragraph numbering:

  1. In the book window, select a document and from the Format menu, choose Document > Numbering.

  2. In the Numbering Properties dialog box, from the pop-up menu at the top of the dialog box, choose Paragraph (Figure 13.69) or (Windows only) click the Paragraph tab (Figure 13.70).

    Figure 13.69Figure 13.69 Set paragraph numbering properties.

    Figure 13.70Figure 13.70 Choose from the menu or click a tab to display the paragraph numbering properties.


  3. Do one of the following:

    • To reset paragraph autonumbering, select Restart Paragraph Numbering.

    • To continue paragraph numbering from the previous file in the book, select Continue Numbering From Previous Page in Book.

    • To use paragraph numbering from the selected document, select Read From File.

  4. Click Set.

Tips

  • Instead of setting numbering properties in the file, select the file in the book window and use the book's numbering properties. The book's numbering properties override the numbering properties set in individual files in the book.

  • When you use the Chapter Number and Current Page # variables in page headers and footers on master pages of individual files—and building blocks such as <$chapnum> and <$pagenum> in cross-reference formats and paragraph autonumbering—their values are kept current when the book is updated.

Setting up compound numbering

To set up compound page numbering, such as you might find in technical manuals, you edit the definition of the Current Page # system variable. For example, you might want to use page 3-12 for page 12 of Chapter 3 (Figure 13.71). You will need to do this on all master pages that include page numbers in all of the individual files that you want to display compound numbering.

Figure 13.71Figure 13.71 Compound numbering style in footer.

To set up compound page numbering in a document:

  1. Go to the master pages and click in front of the Current Page # variable in a footer text frame (Figure 13.72).

    Figure 13.72Figure 13.72 Click in front of the Current Page # variable.

  2. From the Special menu, choose Variable to display the Variable dialog box.

  3. In the Variables list, select Chapter Number and click Insert (Figure 13.73). The actual chapter number appears.

    Figure 13.73Figure 13.73 Add a Chapter Number variable in the page number of a master page.


  4. Type a separator character, such as a hyphen (Figure 13.74). Page numbers of body pages now display compound numbering.

    Figure 13.74Figure 13.74 A compound number in the footer on a master page.

TIP

Set up compound page numbering in one file in the book and then import formats for Page Layout and Variables to specific files in the book that will use the same numbering (see page 365).

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