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Nail Down a Word 2003 Template with Document Information Fields

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If you're building a Word 2003 template, fields automate the job. Laurie Rowell automates fields (or she at least shows you how to create them).

According to Finnish legend, Vainamoinen built the world by singing. I always thought that was a pretty keen trick, but I've never been able to get it to work with software. I claim that's because input devices are lagging behind, but the cruel among my acquaintance say my voice lacks magic. On the off-chance that melodic vocalization isn't helping you design and build Word docs either, we'll look at how to use document information fields to knock together a Word 2003 template. This method isn't as showy as a song, but it gets the job done, and it won't matter if you're tone-deaf.

What Are Document Information Fields?

The document information fields appear in a tidy list whenever you launch Word's Field dialog box (Insert, Field) and select the Document Information category, as shown in Figure 1.

Figure 1Figure 1

The data in your fields has to come from someplace, and in the case of document information fields that place is the Properties dialog box, which contains five tabs chockfull of data. The following table shows a breakdown of how each of the document information fields is populated from this source.

Field Name

Tab in the Properties Dialog Box

Inserts This Information...

Author

Summary

Contents of the Author box

Comments

Summary

Contents of the Comments box

DocProperty

Custom

Information from the Custom tab (property must be specified)

FileName

General

Name of the file

FileSize

General

Size of the file (in bytes)

Info

Summary

Information from boxes on the Summary tab (property must be specified)

Keywords

Summary

Contents of the Keywords box

LastSavedBy

Statistics

Name of last person to save or modify the document

NumChars

Statistics

Number of characters

NumPages

Statistics

Number of pages

NumWords

Statistics

Number of words

Subject

Summary

Contents of the Subject box

Template

Summary

File name of the document template

Title

Summary

Contents of the Title box


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