Editing and Restraint
I am a bit of a Star Wars geek. Over the years, as I’ve learned more about the incredible creativity (and hard work) behind Lucas’s films, I realized we mere mortals can learn much about presentations (which are essentially opportunities to tell our story) by listening to the advice of master storytellers such as George Lucas.
As I researched the numerous interviews over the years of Lucas talking about the making of the Star Wars films, one key idea often discussed was the importance of editing like mad to get the story down to about two hours. To do this, they scrutinized every scene to make sure that it actually contributed to the story—no matter how cool it was. If, during the editing process, a scene was judged to be superfluous to the story in any way, it was cut (or trimmed if the length was the only problem). They were very keen on keeping to the two-hour format because this was in the best interest of the audience.
We have all seen scenes from movies that left us scratching our heads wondering how they contributed to the story. Perhaps the director felt the scene was so technically cool or difficult to make that he just couldn’t stand the thought of not including it in the film. But that would be a poor reason to include a scene. As far as presentations go, we have all seen people include data, facts, graphics, or a seemingly unrelated anecdote that just did not contribute to the speaker’s overall point (which we were probably at a loss to find anyway). Presenters often include superfluous items because they are proud of their work and want to show it off even when it does not help support the speaker’s particular point.
Moral of the story: Always keep the audience in mind by first keeping your talk as short as you can and still doing an effective job telling your story. Second, after you have prepared your presentation, go back and edit like crazy, eliminating parts that are not absolutely crucial to your overall point or purpose. You must be ruthless. When in doubt, cut it out.
It’s paramount that we be ruthless editors of our own material. We have to make tough choices, choosing even not to do something (because it is not meeting your standards, for example). The hardest thing can be deciding to cut and even abandon material altogether, but it must be done.
Many people are not good at editing their presentations because they are afraid. They figure nobody ever got fired for including too much information. Better safe than sorry, they say. But this leads to lots of material and wasted time. Covering your butt by including everything under the sun is not the right place to be coming from; it’s not the most appropriate motivation. It is, after all, only a presentation, and no matter how much you include, someone will say, “Hey, why didn’t you say _____!” Difficult people are out there, but don’t play to them, and do not let fear guide your decisions.
Designing a tight presentation that has the facts right but does so by giving simple, concrete anecdotes that touch people’s emotions is not easy work, but it’s worth it. Every successful presentation has elements of story to it. Your job is to identify the elements of your content that can be organized in a way that tells a memorable story.