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This chapter is from the book

This chapter is from the book

Adding Reminders

The iCloud Calendar application doesn’t just deal with calendars and events. It can also work with to-do items, which it refers to as reminders. In a major change from the way reminders were handled in MobileMe, reminders in iCloud appear on their own separate calendars, which iCloud calls reminder lists circle-a.jpg. On the iCloud website, reminder lists appear in the Reminders section directly below your Calendar list. On iOS devices, you deal with calendar events and reminders in two entirely separate apps, the Calendar and Reminders apps, respectively circle-b.jpg. On the Mac, you work with both events and reminders in iCal or other calendar programs that work with iCloud, and on Windows you can use Microsoft Outlook 2007 or later (which calls reminders Tasks).

04fig34.jpg

circle-a.jpg The Reminder lists appear the bottom of the calendar list.

04fig35.jpg

circle-b.jpg On iOS, you use two separate applications to handle events and reminders.

Reminders are different from calendar events, in that they can be checked off as completed; you can assign a priority to them; and you can give them a due date (but you don’t have to). Reminders with due dates not yet marked as completed automatically remain in your Reminders list (you can change this behavior somewhat in the Advanced section of Preferences; see the “To set Advanced preferences” section, earlier in this chapter).

In this section, you’ll learn how to use the iCloud website to work with reminder lists and reminders. Remember that as you use the iCloud website, changes you make there will automatically propagate to the rest of your iCloud-enabled devices.

To add a Reminder List on the iCloud website:

  1. In your web browser, open the Calendar application on the iCloud website.
  2. If the Reminders pane isn’t visible, click the Actions button and choose Show Reminders from the pop-up menu circle-c.jpg.
    04fig36.jpg

    circle-c.jpg If it isn’t already visible, choose Show Reminders from the Actions pop-up menu to display the Reminders pane.

    The Reminders pane appears on the right side of the window circle-d.jpg.

    04fig37.jpg

    circle-d.jpg The Reminders pane allows you to check off completed tasks, shows you if a task has a priority associated with it, and tells you if a task is overdue.

  3. Click the Actions button and choose New Reminder List from the pop-up menu gray-circle-c.jpg.

    In the Reminders section below your Calendars list, a new reminder list appears, ready for you to name it circle-e.jpg.

    04fig38.jpg

    circle-e.jpg Type the name of your new reminder list.

  4. Enter a name for the list, then click anywhere in the Calendar view to save the new name.

To add Reminders on the iCloud website:

  1. In your web browser, open the Calendar application on the iCloud website.
  2. If the Reminders pane isn’t visible, click the Actions button and choose Show Reminders from the pop-up menu.
  3. Select one of the reminder lists and choose Actions > New Reminder.

    or

    Double-click in an empty area of the Reminders pane.

    The New Reminder popover appears circle-f.jpg.

    04fig39.jpg

    circle-f.jpg The New Reminder popover is how you’ll be adding your tasks.

  4. Do one or more of the following:
    • Enter the reminder title.
    • From the Priority pop-up menu, assign the reminder’s priority level (None, Low, Medium, or High). If you assign a priority, the reminder will show the priority as an icon of one or more exclamation points in the Reminders pane, as shown in the Priority pop-up menu circle-g.jpg.
      04fig40.jpg

      circle-g.jpg You can choose a priority for a reminder.

    • If you want to assign a Due Date to the reminder, select that checkbox, then enter a date in the field that appears. Interestingly, the iCloud website doesn’t allow you to also add a time, whereas the Reminders iOS app does.
    • (Optional) If you assigned a due date, the Alert pop-up menu appears. If you want an alert, pick one of the choices from the pop-up menu (None, 1 day before, 2 days before, or On date of reminder).
    • If you like, you can change the Reminder List for the reminder.
    • If you want, add a Note to the reminder.
  5. Click OK.

The new reminder appears in the Reminders pane.

To edit or delete a reminder:

  1. Double-click a reminder in the Reminders pane.

    A popover appears with the reminder’s details.

  2. Change the aspects of the reminder you wish, then click OK.

or

To delete the reminder, click the Delete button in the popover.

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