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Opening Documents

When you launch one of the Office for iPad apps, it tries to help you get to work as soon as possible by opening to the Recent tab of the file manager (4.9). In the Recent tab, files are sorted and grouped chronologically.

4.9

4.9 The file manager’s Recent view gives you a chronological retrospective of your work.

To open one of the documents on the Recent tab, simply tap on the document.

To open documents that aren’t shown on the Recent tab, tap Open; then follow these steps:

  1. In the first column, tap to select the storage location for the document: your OneDrive, your iPad’s internal storage, or (if you’re working in a business) a SharePoint server (4.10).

    4.10

    4.10 Tap to select your OneDrive as the location for the document. Your OneDrive’s folders appear.

  2. If you chose your OneDrive in Step 1, tap the folder that contains the document you’re looking for; then tap to select and open the document you want.

    or

    If you chose iPad in Step 1, tap to select and open the document you want. (There are no folders in your iPad’s internal storage.)

    The document opens.

Pinning documents

There’s a way to keep frequently used documents available at the top of the Recent tab, ready for easy access: pin them. When you pin a document, a new Pinned section appears at the top of the Recent screen (4.12).

4.12

4.12 Frequently used documents can be pinned to the top of the Recent list.

To pin or unpin a document, follow these steps:

  1. In any of the Office for iPad apps, switch to the file manager.
  2. If it isn’t already set to the Recent tab, tap Recent.
  3. Find the files that you want to pin to the top of the Recent list, and tap the pin icon to the right of their file names.

    A new Pinned section appears in the Recent list, with the file in it.

    or

    To unpin files and remove them from the Pinned section, tap the pin icon to the right of their filenames.

Managing recent documents

The Recent list allows you to make some other changes to your files. Tapping the Share icon for a file in the Recent list displays a File sheet (4.13) with several functions:

  • Share is discussed in the next section.
  • Move to Cloud is only active if the selected file resides in the iPad’s internal storage. Tapping this command brings up a Choose Name and Location dialog that allows you to move the file to OneDrive.
  • Remove from Recent removes the selected file from the Recent list, allowing you to declutter the list.
  • Discard Changes is only active if you have turned autosave off for the document and allows you to abandon any changes you made to the document.
  • Properties shows you additional information about the document (4.14).

    4.13

    4.13 Tap the Share icon for a file in the Recent list to show additional management abilities.

    4.14

    4.14 The Properties sheet gives you useful information about the document.

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