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Changing a Part's Type and Options

FileMaker's Part Definition dialog box (Figure 10.62) does more than simply let you change a part's type. It also gives you control over where a page breaks in relation to a particular part and whether the pages are renumbered after that part. The page break and renumbering options are particularly useful when creating forms from which you may want to print out one record per page (Table 10.2). Here's a quick rundown of these options:

Figure 10.62Figure 10.62 The Part Definition dialog box lets you change a part's type, plus control page breaks and numbering related to that part.


Table 10.2 Page Break and Numbering Options

In The Part Definition Dialog Box

Choose

For Use Wit h These Layout Part s

Page break before each occurrence

Subsummary (if sorted by body)

Trailing subsummary

Trailing grand summary

Page break after every x occurrences

Leading grand summary

Subsummary (if sorted by body)

Trailing grand summary

Restart page numbers after each occurrence

Title header

Header

Leading grand summary

Subsummary (if sorted by body)

Footer

Allow part to break across page boundaries

Leading grand summary

Subsummary (if sorted by body)

Trailing grand summary

Discard remainder of part before new page

Leading grand summary

Subsummary (if sorted by body)

Trailing grand summary


Page break before each occurrence: Choosing this checkbox will place a page break right before the selected part. Examples might include using it for a Trailing Grand Summary, Title Header, Header, or Body.

Page break after every __ occurrences: Choosing this checkbox will place a page break after x instances of the selected header. You set the number of instances. Examples might include selecting a body or footer part where you've created a layout in which x records will fit on a page.

Restart page numbers after each occurrence: Use this checkbox if, for example, you want to group a subsummary of records together and restart the page numbers after each subsummary.

Allow part to break across page boundaries: By default, FileMaker will try to keep a part on a single page. Use this checkbox if you do not want to keep a part on the same page or when the body is simply too large to fit on a single page.

Discard remainder of part before new page: This option can only be used if you've also checked Allow part to break across page boundaries.

To change a part type or break field:

  1. Make sure you're in Layout mode ( in Windows, on the Mac). Double-click on the label of the part you want to change.

  2. When the Part Definition dialog box appears, make your new part type choice from the eight left-side choices. If you want to change the field used by a subsummary part (called a break field by FileMaker), click the Sub-Summary when sorted by button and then make a new field selection in the right-hand list (Figure 10.63).

    Figure 10.63Figure 10.63 If you create a subsummary part, use the right-hand list to pick a field and click OK.


  3. Click OK. The part type will now change.

To paginate layout parts:

  1. Make sure you're in Layout mode ( in Windows, on the Mac). Double-click on the label of the part you want to change.

  2. When the Part Definition dialog box appears, select the appropriate checkbox among the five in the lower part of the dialog box. See Table 10.2 for more information on which page breaks and numbering schemes work best with various layout parts.

  3. When you're done making your changes, click OK.

  4. If you chose a summary part, a dialog box may appear asking whether you want the part printed above or below the records it's summarizing (Figure 10.64). Click on your choice.

    Figure 10.64Figure 10.64 You can elect to have the subsummary part printed above or below the records it summarizes.

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