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Collecting Data for Reports

Data is collected from workstations in two ways. You can do it manually, when you elect to run a report and request that it be run with live data (that is, the client is queried for that data when you run the report); or you can do it periodically, based on a Data Reporting Policy configured for the administrator computer.

When you run any report, you have the option of using stored or live data. Live data reports are accurate as of the moment the report is run, but querying a large number of workstations (particularly for a highly detailed report) can take significant time and network resources, as well as resources on the workstations being queried. Saved data reports can be run almost instantaneously with no impact on your network, but accuracy depends on how recently data was collected.

To set a reporting policy, select the workstations from which data will be collected in a computer list (or the Master List). This can be all computers in your network or a subset. Then select Set Reporting Policy from the Manage menu. In the reporting policy dialog box, shown in the following figure, you can specify whether data should be periodically collected (and if so, you can specify the schedule; you can elect to skip collection (a.k.a. rebuilding) if there is data in the database for a report that has been recently run using live data; and you can designate whether system data, file data, or both is collected (which allows you to set separate reporting policies for each type of data). You can also specify the older data be regularly purged from the database by setting an age limit for saved data.

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