Publishers of technology books, eBooks, and videos for creative people

Home > Articles > Productivity > Microsoft Excel

Working with Files

This chapter is from the book

Workbook Windows

Like most Windows programs, Excel allows you to have more than one document window open at a time. You can manipulate Excel's workbook windows a number of ways:

  • Activate a window so you can work with its contents.
  • Create a new window for a workbook so you can see two sheets from the same workbook at once.
  • Arrange windows so you can see and work with more than one at a time.
  • Close and hide windows to get them out of the way.
  • Change a window's magnification so you can see more of its contents or see its contents more clearly.
  • Split a window so you can see and work with two or more parts of a sheet at a time.

To create a new window

  1. Activate the workbook for which you want to create another window.
  2. Click View > Window > New Window (Figure 29).
    Figure 29

    Figure 29 The View tab's Window group offers commands for working with—you guessed it—windows.

    A new window for that workbook appears (Figure 30) and the new window's name appears at the bottom of the Switch Windows menu (Figure 31).
    Figure 30

    Figure 30 When you open more than one window for a workbook file, the window number appears in the title bar ...

    Figure 31

    Figure 31 ... and both windows are listed on the Switch Windows menu.

To activate another window

Choose the name of the window you want to make active from the list of open windows at the bottom of the Switch Windows menu on the View tab (Figure 31).

To arrange windows

  1. Click View > Window > Arrange All (Figure 29).
  2. In the Arrange Windows dialog that appears (Figure 32), select an Arrange option. Figures 33 through 36 illustrate all of them.
    Figure 32

    Figure 32 The Arrange Windows dialog.

    Figure 33

    Figure 33 Tiled windows.

    Figure 34

    Figure 34 Horizontally arranged windows.

    Figure 35

    Figure 35 Vertically arranged windows.

    Figure 36

    Figure 36 Cascading windows.

  3. To arrange only the windows of the active workbook, turn on the Windows of active workbook check box.
  4. Click OK.

To close a window

Click the window's close button or choose Microsoft Office > Close (Figure 37).

Figure 37

Figure 37 The Microsoft Office menu.

To hide a window

  1. Activate the window you want to hide.
  2. Click View > Window > Hide (Figure 29). The window disappears from your screen and from the Switch Windows menu.

To unhide a window

  1. Click View > Window > Unhide (Figure 29).
  2. In the Unhide dialog that appears (Figure 39), choose the window you want to unhide.
    Figure 39

    Figure 39 Use the Unhide dialog to select the window you want to unhide.

  3. Click OK. The window appears.

To change a window's magnification

  1. Choose View > Zoom > Zoom (Figure 40).
    Figure 40

    Figure 40 The View tab's Zoom group.

  2. In the Zoom dialog that appears (Figure 41), select the option button for the magnification you want.
    Figure 41

    Figure 41 Use the Zoom dialog to set the window's magnification.

  3. Click OK.

    Or

    Drag the slider in the Zoom control on the bottom-right corner of the application window (Figure 42).

    Figure 42

    Figure 42 You can also change the magnification by dragging the slider on the Zoom control.

To split a window

  1. Select the cell immediately below and to the right of where you want the split(s) to occur (Figure 43).
    Figure 43

    Figure 43 Select the cell below and to the right of where you want the split to occur.

  2. Click View > Window > Split (Figure 29). The window splits at the location you specified (Figure 44).
    Figure 44

    Figure 44 When you choose the Split command, the window splits.

Or

  1. Position the mouse pointer on the split bar at the top of the vertical scroll bar or right end of the horizontal scroll bar. The mouse pointer turns into a double line with arrows coming out of it (Figure 45).
    Figure 45

    Figure 45 Position the mouse pointer on the split bar at the end of the scroll bar.

  2. Press the mouse button down and drag. A split bar moves along with the mouse pointer (Figure 46).
    Figure 46

    Figure 46 Drag the split bar into the window.

  3. Release the mouse button. The window splits at the bar (Figure 47).
    Figure 47

    Figure 47 When you release the mouse button, the window splits.

To adjust the size of panes

  1. Position the mouse pointer on a split bar.
  2. Press the mouse button down and drag until the split bar is in the desired position.
  3. Release the mouse button. The window split moves.

To remove a window split

Click View > Window > Split or double-click a split bar.

Peachpit Promotional Mailings & Special Offers

I would like to receive exclusive offers and hear about products from Peachpit and its family of brands. I can unsubscribe at any time.

Overview


Pearson Education, Inc., 221 River Street, Hoboken, New Jersey 07030, (Pearson) presents this site to provide information about Peachpit products and services that can be purchased through this site.

This privacy notice provides an overview of our commitment to privacy and describes how we collect, protect, use and share personal information collected through this site. Please note that other Pearson websites and online products and services have their own separate privacy policies.

Collection and Use of Information


To conduct business and deliver products and services, Pearson collects and uses personal information in several ways in connection with this site, including:

Questions and Inquiries

For inquiries and questions, we collect the inquiry or question, together with name, contact details (email address, phone number and mailing address) and any other additional information voluntarily submitted to us through a Contact Us form or an email. We use this information to address the inquiry and respond to the question.

Online Store

For orders and purchases placed through our online store on this site, we collect order details, name, institution name and address (if applicable), email address, phone number, shipping and billing addresses, credit/debit card information, shipping options and any instructions. We use this information to complete transactions, fulfill orders, communicate with individuals placing orders or visiting the online store, and for related purposes.

Surveys

Pearson may offer opportunities to provide feedback or participate in surveys, including surveys evaluating Pearson products, services or sites. Participation is voluntary. Pearson collects information requested in the survey questions and uses the information to evaluate, support, maintain and improve products, services or sites; develop new products and services; conduct educational research; and for other purposes specified in the survey.

Contests and Drawings

Occasionally, we may sponsor a contest or drawing. Participation is optional. Pearson collects name, contact information and other information specified on the entry form for the contest or drawing to conduct the contest or drawing. Pearson may collect additional personal information from the winners of a contest or drawing in order to award the prize and for tax reporting purposes, as required by law.

Newsletters

If you have elected to receive email newsletters or promotional mailings and special offers but want to unsubscribe, simply email ask@peachpit.com.

Service Announcements

On rare occasions it is necessary to send out a strictly service related announcement. For instance, if our service is temporarily suspended for maintenance we might send users an email. Generally, users may not opt-out of these communications, though they can deactivate their account information. However, these communications are not promotional in nature.

Customer Service

We communicate with users on a regular basis to provide requested services and in regard to issues relating to their account we reply via email or phone in accordance with the users' wishes when a user submits their information through our Contact Us form.

Other Collection and Use of Information


Application and System Logs

Pearson automatically collects log data to help ensure the delivery, availability and security of this site. Log data may include technical information about how a user or visitor connected to this site, such as browser type, type of computer/device, operating system, internet service provider and IP address. We use this information for support purposes and to monitor the health of the site, identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents and appropriately scale computing resources.

Web Analytics

Pearson may use third party web trend analytical services, including Google Analytics, to collect visitor information, such as IP addresses, browser types, referring pages, pages visited and time spent on a particular site. While these analytical services collect and report information on an anonymous basis, they may use cookies to gather web trend information. The information gathered may enable Pearson (but not the third party web trend services) to link information with application and system log data. Pearson uses this information for system administration and to identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents, appropriately scale computing resources and otherwise support and deliver this site and its services.

Cookies and Related Technologies

This site uses cookies and similar technologies to personalize content, measure traffic patterns, control security, track use and access of information on this site, and provide interest-based messages and advertising. Users can manage and block the use of cookies through their browser. Disabling or blocking certain cookies may limit the functionality of this site.

Do Not Track

This site currently does not respond to Do Not Track signals.

Security


Pearson uses appropriate physical, administrative and technical security measures to protect personal information from unauthorized access, use and disclosure.

Children


This site is not directed to children under the age of 13.

Marketing


Pearson may send or direct marketing communications to users, provided that

  • Pearson will not use personal information collected or processed as a K-12 school service provider for the purpose of directed or targeted advertising.
  • Such marketing is consistent with applicable law and Pearson's legal obligations.
  • Pearson will not knowingly direct or send marketing communications to an individual who has expressed a preference not to receive marketing.
  • Where required by applicable law, express or implied consent to marketing exists and has not been withdrawn.

Pearson may provide personal information to a third party service provider on a restricted basis to provide marketing solely on behalf of Pearson or an affiliate or customer for whom Pearson is a service provider. Marketing preferences may be changed at any time.

Correcting/Updating Personal Information


If a user's personally identifiable information changes (such as your postal address or email address), we provide a way to correct or update that user's personal data provided to us. This can be done on the Account page. If a user no longer desires our service and desires to delete his or her account, please contact us at customer-service@informit.com and we will process the deletion of a user's account.

Choice/Opt-out


Users can always make an informed choice as to whether they should proceed with certain services offered by Adobe Press. If you choose to remove yourself from our mailing list(s) simply visit the following page and uncheck any communication you no longer want to receive: www.peachpit.com/u.aspx.

Sale of Personal Information


Pearson does not rent or sell personal information in exchange for any payment of money.

While Pearson does not sell personal information, as defined in Nevada law, Nevada residents may email a request for no sale of their personal information to NevadaDesignatedRequest@pearson.com.

Supplemental Privacy Statement for California Residents


California residents should read our Supplemental privacy statement for California residents in conjunction with this Privacy Notice. The Supplemental privacy statement for California residents explains Pearson's commitment to comply with California law and applies to personal information of California residents collected in connection with this site and the Services.

Sharing and Disclosure


Pearson may disclose personal information, as follows:

  • As required by law.
  • With the consent of the individual (or their parent, if the individual is a minor)
  • In response to a subpoena, court order or legal process, to the extent permitted or required by law
  • To protect the security and safety of individuals, data, assets and systems, consistent with applicable law
  • In connection the sale, joint venture or other transfer of some or all of its company or assets, subject to the provisions of this Privacy Notice
  • To investigate or address actual or suspected fraud or other illegal activities
  • To exercise its legal rights, including enforcement of the Terms of Use for this site or another contract
  • To affiliated Pearson companies and other companies and organizations who perform work for Pearson and are obligated to protect the privacy of personal information consistent with this Privacy Notice
  • To a school, organization, company or government agency, where Pearson collects or processes the personal information in a school setting or on behalf of such organization, company or government agency.

Links


This web site contains links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects Personal Information. This privacy statement applies solely to information collected by this web site.

Requests and Contact


Please contact us about this Privacy Notice or if you have any requests or questions relating to the privacy of your personal information.

Changes to this Privacy Notice


We may revise this Privacy Notice through an updated posting. We will identify the effective date of the revision in the posting. Often, updates are made to provide greater clarity or to comply with changes in regulatory requirements. If the updates involve material changes to the collection, protection, use or disclosure of Personal Information, Pearson will provide notice of the change through a conspicuous notice on this site or other appropriate way. Continued use of the site after the effective date of a posted revision evidences acceptance. Please contact us if you have questions or concerns about the Privacy Notice or any objection to any revisions.

Last Update: November 17, 2020