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Working with Bookmarks in Adobe Acrobat 9

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Getting around in a huge PDF document can take a lot of time. The Adobe Creative Team shows how to speed things up by using the bookmark feature in Acrobat 9 to create and organize bookmarks that give you quick-click access to the page you want.
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A bookmark in Adobe Acrobat 9 is simply a link represented by text in the Bookmarks panel. Bookmarks that are created automatically by many authoring programs are generally linked to headings in the text or to figure captions, but you can also add your own bookmarks in Acrobat to create a custom outline of a document or to open other documents.

Additionally, you can use electronic bookmarks as you would paper bookmarks—to mark a place in a document that you want to highlight, or to which you want to return later.

Adding a Bookmark

For this example, we'll add a bookmark for the front cover of a presentation. (If you don't have the example files from the book, you can use one of your own PDF documents that contains multiple pages.)

  1. Click the First Page button on the toolbar (see Figure 1) to display the first page of the document. For this example, the first page is the front cover of the presentation. Make sure that the Single Page button on the toolbar is selected; a bookmark always displays a page at the magnification that was used when the bookmark was created.
  2. In the Bookmarks panel, click the New Bookmark icon. A new, untitled bookmark is added below whatever bookmark was selected or at the bottom of the list of bookmarks (see Figure 2).
  3. In the text box of the new bookmark, type the bookmark label that you want. We typed Title Page for this example. Click anywhere in the Bookmarks panel to move the focus from the text box to the bookmark.

    Now you'll move the bookmark into the correct location in the bookmark hierarchy.

  4. Drag the bookmark icon directly up and above the first bookmark in your Bookmarks list. (For the example in Figure 3, we dragged the Title Page bookmark above the Contents bookmark.) Release the bookmark when you see an arrow and dotted line where you want the new bookmark to appear.
  5. Choose File > Save to save your work.

    Test your new bookmark by selecting another bookmark to change the document window view and then selecting the new bookmark again.

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