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Editing text

To edit text—whether it’s in a box, flowing along a path, or in a table cell—you need to use the Text Content tool textcontenttool.jpg. To select it, press T. (If the Text Linking or Text Unlinking tool is selected, press T until the Text Content tool is selected.) If you’re using the Item tool, double-click in text to automatically switch to the Text Content tool. If you prefer that double-clicking the Item tool opens the Modify dialog box, as it did in prior versions of QuarkXPress, you can set a preference for that behavior (Preferences > Tools > Item Tool, Figure 4.16).

Figure 4.16

Figure 4.16 Item Tool preferences let you specify whether double-clicking the Item tool switches to the Text Content tool or opens the Modify dialog box.

Positioning the text insertion point

To start typing, click the Text Content tool in text or in a text box, on a line, or in a table cell. You can move the text insertion point with the mouse, but if you’re editing a significant amount of text, you may not want to move your hands off the keyboard. In that case, you can use the arrow keys on your keyboard to move the insertion point left, right, up, and down. Add the Command (Mac) or Control (Windows) key to move an entire word to the left or right, up to the top of a paragraph, or down to the bottom of the paragraph. Press Command+Option (Mac) or Control+Alt (Windows) with the arrows to move to the start or end of a line or the start or end of a story.

Selecting text

QuarkXPress provides various methods for selecting text for editing and formatting. You can click and drag, click the mouse, or use the arrows on the keyboard. To select text by clicking the mouse:

  • Word: Click twice in the word.
  • Line: Click three times in the line.
  • Paragraph: Click four times in the paragraph.
  • Story: Click five times in the story or choose Edit > Select All.

Selecting text with the arrow keys is similar to moving the text insertion point. Press the arrows along with modifier keys to select text to the left, right, above, and below the text insertion point:

  • Previous or next character: Press Shift with the left or right arrow key.
  • Previous or next line: Press Shift with the up or down arrow key.
  • Previous or next word: Press Command+Shift (Mac) or Control+Shift (Windows) with the left or right arrow key.
  • Previous or next paragraph: Press Command+Shift (Mac) or Control+Shift (Windows) with the up or down arrow key.
  • Start or end of line: Press Command+Option+Shift (Mac) or Control+Alt+Shift (Windows) with the left or right arrow key.
  • Start or end of story: Press Command+Option+Shift (Mac) or Control+Alt+Shift (Windows) with the up or down arrow key.

Dragging and dropping text

When Drag and Drop Text is enabled, you can select text and drag it to a new location with the mouse—basically another way to cut and paste text. To do this, click on the selected text, drag the text insertion point to a new location, and release the mouse button (Figure 4.17). Press the Shift key while you drag to copy the text rather than move it.

Figure 4.17

Figure 4.17 In this example, the word “Vail” is dragged from before “Aspen” to after it.

Locking text

If you want to prevent yourself or others from accidentally—or purposely—editing the text in a story, choose Item > Lock > Story. When you try to edit the story, a lock icon displays. (While it’s easy to unlock a story, you at least have to think about why it was locked and whether it should be edited.) When using Find/Change and Spell Check, you can specify whether to search locked text.

Changing case

If you receive text with incorrect capitalization, you can automatically change the case without retyping the text. To do this, select the text and choose Style > Change Case and then UPPERCASE, lowercase, or Title Case. In general, for all uppercase formatting, it’s better to apply the All Caps type style (Style > Type Style > ALL CAPS) because you can easily remove it and restore the previous capitalization.

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