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Working with Long Documents in Adobe InDesign CS4

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Learn how to work with long documents in Adobe InDesign CS4, including combining multiple InDesign documents into a book file, adding footnotes, and generating an index file and sort entries.
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In this lesson, you’ll learn how to do the following:

  • Combine multiple InDesign documents into a book file.
  • Control page numbering across documents in a book.
  • Create text variables for running headers or footers.
  • Add footnotes.
  • Create cross-references.
  • Specify a source document for defining a book’s styles.
  • Create a table of contents for a book.
  • Create index references.
  • Generate an index file and sort entries.
  • Edit index references.

This lesson will take approximately 45 minutes.

Longer publications, such as books and magazines, generally consist of one document per chapter or article. InDesign’s book features allow you to combine the documents so you can track page numbers across chapters; create tables of contents, indexes, cross-references, and footnotes; globally update styles; and output the book as one file.

Getting started

In this lesson, you’ll combine several documents into an InDesign book file. A book file allows you to perform many functions across all the documents—such as creating a table of contents or updating styles—while retaining the ability to open and edit each document individually. The four sample documents you’ll work with consist of the table of contents, first chapter, second chapter, and index from an 11-chapter book. The skills you learn in this lesson apply to book files consisting of any number of documents.

  1. To ensure that the preferences and default settings of your Adobe InDesign CS4 program match those used in this lesson, move the InDesign Defaults file to a different folder following the procedure in “Saving and restoring the InDesign Defaults file” on page 2.
  2. Start Adobe InDesign CS4. To ensure that the panels and menu commands match those used in this lesson, choose Window > Workspace > [Advanced], and then choose Window > Workspace > Reset Advanced.
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