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Introducing Word 2011

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This chapter covers additional elementary features that are specific to Word, such as the Word interface, entering text, editing, proofing your work, tracking changes, and printing Word documents.
This chapter is from the book

Expanding on the material in Chapter 2, this chapter covers additional elementary features that are specific to Word. While you can get along fine without mastering the material in this chapter, a familiarity with it will make your Word experience more productive.

Other chapters in Part II: Microsoft Word explain document and text formatting; designing tables; working in other views to create outlines, notebooks, and publications; and employing more advanced features to create documents for business and school.

The Word Interface

If this is the first time you’ve used Word, begin by familiarizing yourself with the Word window and its components circle-a.jpg. They’ll be referred to throughout Part II of this book.

Changing views

Different views enable you to work with or view a document in different ways. You can pick from Draft, Web Layout, Outline, Print Layout, Notebook Layout, Publishing Layout, and Full Screen views (see Table 4.1).

Table 4.1 Word Document Views




Shows text formatting in a simplified page layout that lends itself well to most standard writing tasks


Shows the document’s structure and allows you to rearrange text by dragging headings

Print Layout

Shows the document as it will look when printed, including the page borders, margins, headers and footers, columns, and frames that contain images

Web Layout

Shows the document as it would appear in a Web browser

Notebook Layout

Used to quickly record notes and ideas (both in text and audio form)

Publishing Layout

Allows you to use layout tools to create complex documents, such as newsletters, brochures, and flyers

Full Screen

Dedicates the full screen to reading or editing the current Word document

To change views:

Do one of the following:

Changing the magnification

Depending on the resolution setting in Displays System Preferences, what you’re working on, and your eyesight, you may want to increase or decrease the magnification of the current document. Choose a new setting from the menu on the Standard toolbar circle-d.jpg, drag the slider at the bottom of the document window gray-circle-a.jpg, or choose View > Zoom circle-e.jpg.

Showing/hiding toolbars

As is the case in all Office 2011 applications, you can show or hide individual toolbars whenever you like by choosing the toolbar’s name from the View > Toolbars submenu. Checked toolbars are displayed; unchecked ones are hidden.

Using the Sidebar

In Office 2008, the navigation pane had Thumbnail and Document Map tabs that enabled you to quickly jump to key locations in the current document. In Office 2011, the navigation pane has been renamed the Sidebar and contains two new tabs to help you navigate documents: Reviewing Pane and Search Pane.

To use the Sidebar:

  1. To show the Sidebar gray-circle-a.jpg, choose a pane from the View > Sidebar submenu or the Sidebar icon on the Standard toolbar.
  2. The Sidebar has four modes, determined by the selected tab above the pane circle-f.jpg:
    • Thumbnail Pane. Displays miniature representations of document pages.

    • Document Map Pane. Displays headings in the current document.

    • Reviewing Pane. Displays all changes made to the document when track changes is enabled.

    • Search Pane. Search for text within a document or perform a find/replace.

  3. To move to a new location in the current document, do one of the following:
  4. To dismiss the Sidebar, click the close icon gray-circle-f.jpg.
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