As you adjust the width of any Office document, the Ribbon automatically adjusts, too. When you make the document window smaller, icons may be stacked above one another, labels removed, menus combined, and/or galleries compressed (see Figure 4). If you make the window smaller still, groups or items may disappear. To reverse the process, all you have to do is widen the window until all groups are displayed and the icons’ labels reappear.
Figure 4 Word’s Layout tab as it appears with different document widths. In the top image, all Ribbon elements are displayed. In the second image, the check boxes in the Grid group disappear. In the third image, elements in the Text Layout group are reduced to small, stacked, unnamed icons. In the bottom image, the number boxes in the Margins group are removed.
- If you narrow a document too much, tabs may disappear from the right end of the Ribbon. If you need to select a missing tab, you can choose it from the drop-down menu icon (see Figure 5) or widen the document window until the tab reappears.
- When the Ribbon and its elements aren’t fully displayed and labeled, it can be difficult to tell what some icons do. You can hover the cursor over any Ribbon element to display a ScreenTip that explains the element’s function (see Figure 6).
Figure 5 If a tab is missing, you can click the double-arrow icon (>>) to choose the tab.
Figure 6 If you’re uncertain what a Ribbon item does, rest the cursor on it to reveal a yellow ScreenTip.