Publishers of technology books, eBooks, and videos for creative people

Home > Articles > Web Design & Development > Adobe Acrobat and PDF

Like this article? We recommend Step 2: Sign the Document

Step 2: Sign the Document

Now that the digital ID is created (you won’t have to do that again if you keep the self-signed ID you just created), the next step is to sign the document. The Sign Document dialog box immediately appears after clicking Finish. In there, you can choose which digital ID to use and change the appearance of the signature in the document.

  1. In the Sign Document dialog box, make sure that your digital ID name (mine is “Brian Wood”) appears in the Sign As menu. Notice that clicking that menu reveals you can make another digital ID. Enter the password you just created.
  2. Figure 7 Edit the Sign As content

  3. Click the Info button, and you will see all of the information related to the digital ID you just created (see Figure 8). Click OK.
  4. Figure 8 View the certificate created

    A preview of what the digital signature will look like in your document shows just below the Appearance menu. You can edit that and then save the appearance so next time you can easily apply it.

  5. Choose Create New Appearance from the Appearance menu. In the Configure Signature Appearance dialog box, you need to give this appearance a title so you can choose it later by name (see Figure 9).
  6. Figure 9 Create a new digital ID appearance

  7. In the Configure Graphic options, select No Graphic if you want to remove your large name from the signature and select Name for it to appear again. If you want to put a company logo—or better yet, a picture of your actual signature (which is what I do)—you can select Imported Graphic and click the File button to choose it. Of course, you need to have made the image in another application such as Adobe Photoshop. In the Select Picture dialog box, click Browse. Choose the file type (like GIF) from the File Type menu, then select the image and click Open. Click OK in the Select Picture dialog box (see Figure 10). The image will appear in the signature preview now.
  8. Figure 10 Add a graphic to your signature

  9. If you want to have just the image showing, you can deselect what to show in the Configure Text options.
  10. In the Text Properties options, choose which way the text is to read, left to right or right to left. You can also choose how the digits appear in the Digits menu (see Figure 11). Click OK.
  11. Figure 11 Finish editing the signature appearance

  12. Back in the Sign Document dialog box, the last option you can select is Lock Document After Signing. Select this only if you are the last person to digitally sign this document because it locks all of the fields in the document. Click OK to sign the document.
  13. In the Save As dialog box, save the PDF with a different name (advised in some cases) and click Save. The signature will appear on the page (see Figure 12).
  14. Figure 12 The signature as it appears on the page

Now that the document is signed, let’s take a look at where you can see that digital ID you created.

  1. In the Tools task pane, choose Security Settings from the More Sign & Certify menu. This opens the Security Settings dialog box (see Figure 13). This is the home for your stored digital IDs (that Acrobat knows about) and other features such as timestamp servers and Adobe LiveCycle Rights servers. We are just going to focus on the digital IDs.
  2. Figure 13 The Security Settings dialog box

  3. Select the digital ID listed and click Certificate Details. This shows you the same information as when you clicked the Info button in the Sign Document dialog box. Click on the tabs towards the top of the dialog box to see all of the information available. Click OK.
  4. Notice that back in the Security Settings dialog box, you can also add another digital ID, delete any listed, change the usage options for a digital ID, and export.

  5. With your digital ID selected in the list (it’s the only one at this point), click Usage Options. Notice that you can designate when this ID is used. You can even apply more than one usage. For instance, suppose you have multiple digital IDs, and you want to use the selected one for signing, not certifying. Choose Use for Signing and when you digitally sign a document; this ID will be used (see Figure 14).
  6. Figure 14 Set the digital ID usage options

  7. Click Export, and you will see a dialog box explaining that you can export your public certificate so that others can validate your signature (see Figure 15). While this can be an important step in some processes, you won’t export in this case. Click Cancel and close the Security Settings dialog box.
  8. Figure 15 Export your public certificate (key)

  9. Close the Security Settings dialog box.

Notice the blue message bar along the top of the document. This indicates whether the signature is valid or not (since you signed it, this PDF is valid). Click the Signature Panel button in the message bar and you will see information on the left, similar to what you’ve seen so far (see Figure 16).

Figure 16 The Signature Panel

Peachpit Promotional Mailings & Special Offers

I would like to receive exclusive offers and hear about products from Peachpit and its family of brands. I can unsubscribe at any time.


Pearson Education, Inc., 221 River Street, Hoboken, New Jersey 07030, (Pearson) presents this site to provide information about Peachpit products and services that can be purchased through this site.

This privacy notice provides an overview of our commitment to privacy and describes how we collect, protect, use and share personal information collected through this site. Please note that other Pearson websites and online products and services have their own separate privacy policies.

Collection and Use of Information

To conduct business and deliver products and services, Pearson collects and uses personal information in several ways in connection with this site, including:

Questions and Inquiries

For inquiries and questions, we collect the inquiry or question, together with name, contact details (email address, phone number and mailing address) and any other additional information voluntarily submitted to us through a Contact Us form or an email. We use this information to address the inquiry and respond to the question.

Online Store

For orders and purchases placed through our online store on this site, we collect order details, name, institution name and address (if applicable), email address, phone number, shipping and billing addresses, credit/debit card information, shipping options and any instructions. We use this information to complete transactions, fulfill orders, communicate with individuals placing orders or visiting the online store, and for related purposes.


Pearson may offer opportunities to provide feedback or participate in surveys, including surveys evaluating Pearson products, services or sites. Participation is voluntary. Pearson collects information requested in the survey questions and uses the information to evaluate, support, maintain and improve products, services or sites; develop new products and services; conduct educational research; and for other purposes specified in the survey.

Contests and Drawings

Occasionally, we may sponsor a contest or drawing. Participation is optional. Pearson collects name, contact information and other information specified on the entry form for the contest or drawing to conduct the contest or drawing. Pearson may collect additional personal information from the winners of a contest or drawing in order to award the prize and for tax reporting purposes, as required by law.


If you have elected to receive email newsletters or promotional mailings and special offers but want to unsubscribe, simply email

Service Announcements

On rare occasions it is necessary to send out a strictly service related announcement. For instance, if our service is temporarily suspended for maintenance we might send users an email. Generally, users may not opt-out of these communications, though they can deactivate their account information. However, these communications are not promotional in nature.

Customer Service

We communicate with users on a regular basis to provide requested services and in regard to issues relating to their account we reply via email or phone in accordance with the users' wishes when a user submits their information through our Contact Us form.

Other Collection and Use of Information

Application and System Logs

Pearson automatically collects log data to help ensure the delivery, availability and security of this site. Log data may include technical information about how a user or visitor connected to this site, such as browser type, type of computer/device, operating system, internet service provider and IP address. We use this information for support purposes and to monitor the health of the site, identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents and appropriately scale computing resources.

Web Analytics

Pearson may use third party web trend analytical services, including Google Analytics, to collect visitor information, such as IP addresses, browser types, referring pages, pages visited and time spent on a particular site. While these analytical services collect and report information on an anonymous basis, they may use cookies to gather web trend information. The information gathered may enable Pearson (but not the third party web trend services) to link information with application and system log data. Pearson uses this information for system administration and to identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents, appropriately scale computing resources and otherwise support and deliver this site and its services.

Cookies and Related Technologies

This site uses cookies and similar technologies to personalize content, measure traffic patterns, control security, track use and access of information on this site, and provide interest-based messages and advertising. Users can manage and block the use of cookies through their browser. Disabling or blocking certain cookies may limit the functionality of this site.

Do Not Track

This site currently does not respond to Do Not Track signals.


Pearson uses appropriate physical, administrative and technical security measures to protect personal information from unauthorized access, use and disclosure.


This site is not directed to children under the age of 13.


Pearson may send or direct marketing communications to users, provided that

  • Pearson will not use personal information collected or processed as a K-12 school service provider for the purpose of directed or targeted advertising.
  • Such marketing is consistent with applicable law and Pearson's legal obligations.
  • Pearson will not knowingly direct or send marketing communications to an individual who has expressed a preference not to receive marketing.
  • Where required by applicable law, express or implied consent to marketing exists and has not been withdrawn.

Pearson may provide personal information to a third party service provider on a restricted basis to provide marketing solely on behalf of Pearson or an affiliate or customer for whom Pearson is a service provider. Marketing preferences may be changed at any time.

Correcting/Updating Personal Information

If a user's personally identifiable information changes (such as your postal address or email address), we provide a way to correct or update that user's personal data provided to us. This can be done on the Account page. If a user no longer desires our service and desires to delete his or her account, please contact us at and we will process the deletion of a user's account.


Users can always make an informed choice as to whether they should proceed with certain services offered by Adobe Press. If you choose to remove yourself from our mailing list(s) simply visit the following page and uncheck any communication you no longer want to receive:

Sale of Personal Information

Pearson does not rent or sell personal information in exchange for any payment of money.

While Pearson does not sell personal information, as defined in Nevada law, Nevada residents may email a request for no sale of their personal information to

Supplemental Privacy Statement for California Residents

California residents should read our Supplemental privacy statement for California residents in conjunction with this Privacy Notice. The Supplemental privacy statement for California residents explains Pearson's commitment to comply with California law and applies to personal information of California residents collected in connection with this site and the Services.

Sharing and Disclosure

Pearson may disclose personal information, as follows:

  • As required by law.
  • With the consent of the individual (or their parent, if the individual is a minor)
  • In response to a subpoena, court order or legal process, to the extent permitted or required by law
  • To protect the security and safety of individuals, data, assets and systems, consistent with applicable law
  • In connection the sale, joint venture or other transfer of some or all of its company or assets, subject to the provisions of this Privacy Notice
  • To investigate or address actual or suspected fraud or other illegal activities
  • To exercise its legal rights, including enforcement of the Terms of Use for this site or another contract
  • To affiliated Pearson companies and other companies and organizations who perform work for Pearson and are obligated to protect the privacy of personal information consistent with this Privacy Notice
  • To a school, organization, company or government agency, where Pearson collects or processes the personal information in a school setting or on behalf of such organization, company or government agency.


This web site contains links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects Personal Information. This privacy statement applies solely to information collected by this web site.

Requests and Contact

Please contact us about this Privacy Notice or if you have any requests or questions relating to the privacy of your personal information.

Changes to this Privacy Notice

We may revise this Privacy Notice through an updated posting. We will identify the effective date of the revision in the posting. Often, updates are made to provide greater clarity or to comply with changes in regulatory requirements. If the updates involve material changes to the collection, protection, use or disclosure of Personal Information, Pearson will provide notice of the change through a conspicuous notice on this site or other appropriate way. Continued use of the site after the effective date of a posted revision evidences acceptance. Please contact us if you have questions or concerns about the Privacy Notice or any objection to any revisions.

Last Update: November 17, 2020