Publishers of technology books, eBooks, and videos for creative people

Home > Articles > Design > Adobe Acrobat

Diving into Acrobat: A Preflight Profile of Your Very Own

  • Print
  • + Share This
Adobe’s list of default preflight profiles is extensive, well thought-out, and useful. Still, if you create lots of PDF files in your life, you’ll want to make your own preflight profile that does just exactly what you want, neither more nor less. Happily, that’s an easy task, if a bit tedious. Adobe expert John Deubert shows you how.
Like this article? We recommend

I’m a big fan of preflight.

In my last article, we talked about using the Acrobat preflight mechanism to head off and fix problems with PDF files we’re going to send out for professional printing. Of course, preflighting is not restricted to only printed PDF files; currently, I’m working on a PDF-based eBook (about Acrobat’s flavor of JavaScript, if you must know) and when I finish each chapter, I run a preflight on it to make sure the PDF file isn’t going to cause any problems when viewed on-screen.

Now, we saw last time that Adobe supplies a very good collection of preflight profiles, but none of them do everything that I want in just the way I want. The most excellent thing is that you aren’t limited to Adobe’s preflight profiles; you can make your own and have them exactly fit your needs.

Very cool.

Let’s see how to do this. In particular, let’s put together a preflight profile for an eBook-that is, a PDF file that will be primarily viewed on a computer screen.

By the way, do go back and read the previous article on using Acrobat’s preflight; this article will assume you know what a preflight profile is and how to run a preflight session on a PDF file.

But First: What Does Preflighting Do, Exactly?

It’ll be helpful, before we assemble our new preflight profile, to be clear on what, exactly, Acrobat does during the preflight process.

The Acrobat code that carries out the preflight analysis-let’s call it the preflight engine, for short-scans through a PDF file and accumulates a large list of characteristics of the file and its contents, including fonts (their names, types, and embedded statuses), images (size, resolution, color space), and line art (colors, color spaces, line widths, use of transparency). Having compiled the list of characteristics, the preflight engine generates a report, listing each bit of information it collected (call it an incident) and tagging each incident as to how it should be reported, depending on the degree to which it represents a problem with the file.

There are four possible reporting statuses that an incident may have; in order of increasing potential dire-ness, they are:

  • Inactive: Not a problem and not of interest. This represents a characteristic that is guaranteed to have no impact on the success of the PDF file. An example would be transparency in a file intended to be viewed on-screen.
  • Info: A characteristic that’s interesting, but not really a problem. For example, I’m always interested to see if there are any Type 3 fonts in my documents; these days Type 3 fonts are rare as hens’ dental work, and I’m professionally curious as to why they appear at all. However, Acrobat handles Type 3 fonts perfectly well, so they don’t in any sense constitute a problem.
  • Warning: This is something that probably isn’t a problem, but should be checked out anyway. For example, a very low-resolution image is a problem if it’s a photograph; it’ll be overly chunky and ugly. On the other hand, if the image is a screen shot of some tiny UI element blown up for easy visibility, it’s purposely low resolution and is OK (Figure 1).
Figure 1

Figure 1 A low-resolution image may or may not be a problem that needs fixing, depending on the image’s content. The photograph looks annoyingly pixelated, but the icon is legible and usable.

  • Error: This is unambiguously a problem; the document should not be used without addressing the situation. For example, a file intended for professional printing shouldn’t have any RGB colors in it; these will produce indeterminate results when separated and sent to a printing press.

Of course, whether a particular characteristic is a problem or not depends on what you’re going to do with that PDF file. RGB colors are a problem with a file intended for professional printing, but are perfectly OK for files that will be viewed on-screen or printed on home inkjet printers.

As we’ll see when we create our profile, each check that the preflight engine can perform is represented by a drop-down menu that lets us specify how that check should be reported (Figure 2). Creating a preflight profile consists mostly of trudging through all of the characteristics that the preflight engine can look for and telling Acrobat in which category each belongs. Tedious, but pretty easy.

Figure 2

Figure 2 Each check that the preflight engine can make is associated with a drop-down menu that lets you specify how that check should be reported, if at all.

That said, let’s make an eBook preflight profile.

  • + Share This
  • 🔖 Save To Your Account

Peachpit Promotional Mailings & Special Offers

I would like to receive exclusive offers and hear about products from Peachpit and its family of brands. I can unsubscribe at any time.

Overview


Pearson Education, Inc., 221 River Street, Hoboken, New Jersey 07030, (Pearson) presents this site to provide information about Peachpit products and services that can be purchased through this site.

This privacy notice provides an overview of our commitment to privacy and describes how we collect, protect, use and share personal information collected through this site. Please note that other Pearson websites and online products and services have their own separate privacy policies.

Collection and Use of Information


To conduct business and deliver products and services, Pearson collects and uses personal information in several ways in connection with this site, including:

Questions and Inquiries

For inquiries and questions, we collect the inquiry or question, together with name, contact details (email address, phone number and mailing address) and any other additional information voluntarily submitted to us through a Contact Us form or an email. We use this information to address the inquiry and respond to the question.

Online Store

For orders and purchases placed through our online store on this site, we collect order details, name, institution name and address (if applicable), email address, phone number, shipping and billing addresses, credit/debit card information, shipping options and any instructions. We use this information to complete transactions, fulfill orders, communicate with individuals placing orders or visiting the online store, and for related purposes.

Surveys

Pearson may offer opportunities to provide feedback or participate in surveys, including surveys evaluating Pearson products, services or sites. Participation is voluntary. Pearson collects information requested in the survey questions and uses the information to evaluate, support, maintain and improve products, services or sites; develop new products and services; conduct educational research; and for other purposes specified in the survey.

Contests and Drawings

Occasionally, we may sponsor a contest or drawing. Participation is optional. Pearson collects name, contact information and other information specified on the entry form for the contest or drawing to conduct the contest or drawing. Pearson may collect additional personal information from the winners of a contest or drawing in order to award the prize and for tax reporting purposes, as required by law.

Newsletters

If you have elected to receive email newsletters or promotional mailings and special offers but want to unsubscribe, simply email ask@peachpit.com.

Service Announcements

On rare occasions it is necessary to send out a strictly service related announcement. For instance, if our service is temporarily suspended for maintenance we might send users an email. Generally, users may not opt-out of these communications, though they can deactivate their account information. However, these communications are not promotional in nature.

Customer Service

We communicate with users on a regular basis to provide requested services and in regard to issues relating to their account we reply via email or phone in accordance with the users' wishes when a user submits their information through our Contact Us form.

Other Collection and Use of Information


Application and System Logs

Pearson automatically collects log data to help ensure the delivery, availability and security of this site. Log data may include technical information about how a user or visitor connected to this site, such as browser type, type of computer/device, operating system, internet service provider and IP address. We use this information for support purposes and to monitor the health of the site, identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents and appropriately scale computing resources.

Web Analytics

Pearson may use third party web trend analytical services, including Google Analytics, to collect visitor information, such as IP addresses, browser types, referring pages, pages visited and time spent on a particular site. While these analytical services collect and report information on an anonymous basis, they may use cookies to gather web trend information. The information gathered may enable Pearson (but not the third party web trend services) to link information with application and system log data. Pearson uses this information for system administration and to identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents, appropriately scale computing resources and otherwise support and deliver this site and its services.

Cookies and Related Technologies

This site uses cookies and similar technologies to personalize content, measure traffic patterns, control security, track use and access of information on this site, and provide interest-based messages and advertising. Users can manage and block the use of cookies through their browser. Disabling or blocking certain cookies may limit the functionality of this site.

Do Not Track

This site currently does not respond to Do Not Track signals.

Security


Pearson uses appropriate physical, administrative and technical security measures to protect personal information from unauthorized access, use and disclosure.

Children


This site is not directed to children under the age of 13.

Marketing


Pearson may send or direct marketing communications to users, provided that

  • Pearson will not use personal information collected or processed as a K-12 school service provider for the purpose of directed or targeted advertising.
  • Such marketing is consistent with applicable law and Pearson's legal obligations.
  • Pearson will not knowingly direct or send marketing communications to an individual who has expressed a preference not to receive marketing.
  • Where required by applicable law, express or implied consent to marketing exists and has not been withdrawn.

Pearson may provide personal information to a third party service provider on a restricted basis to provide marketing solely on behalf of Pearson or an affiliate or customer for whom Pearson is a service provider. Marketing preferences may be changed at any time.

Correcting/Updating Personal Information


If a user's personally identifiable information changes (such as your postal address or email address), we provide a way to correct or update that user's personal data provided to us. This can be done on the Account page. If a user no longer desires our service and desires to delete his or her account, please contact us at customer-service@informit.com and we will process the deletion of a user's account.

Choice/Opt-out


Users can always make an informed choice as to whether they should proceed with certain services offered by Adobe Press. If you choose to remove yourself from our mailing list(s) simply visit the following page and uncheck any communication you no longer want to receive: www.peachpit.com/u.aspx.

Sale of Personal Information


Pearson does not rent or sell personal information in exchange for any payment of money.

While Pearson does not sell personal information, as defined in Nevada law, Nevada residents may email a request for no sale of their personal information to NevadaDesignatedRequest@pearson.com.

Supplemental Privacy Statement for California Residents


California residents should read our Supplemental privacy statement for California residents in conjunction with this Privacy Notice. The Supplemental privacy statement for California residents explains Pearson's commitment to comply with California law and applies to personal information of California residents collected in connection with this site and the Services.

Sharing and Disclosure


Pearson may disclose personal information, as follows:

  • As required by law.
  • With the consent of the individual (or their parent, if the individual is a minor)
  • In response to a subpoena, court order or legal process, to the extent permitted or required by law
  • To protect the security and safety of individuals, data, assets and systems, consistent with applicable law
  • In connection the sale, joint venture or other transfer of some or all of its company or assets, subject to the provisions of this Privacy Notice
  • To investigate or address actual or suspected fraud or other illegal activities
  • To exercise its legal rights, including enforcement of the Terms of Use for this site or another contract
  • To affiliated Pearson companies and other companies and organizations who perform work for Pearson and are obligated to protect the privacy of personal information consistent with this Privacy Notice
  • To a school, organization, company or government agency, where Pearson collects or processes the personal information in a school setting or on behalf of such organization, company or government agency.

Links


This web site contains links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects Personal Information. This privacy statement applies solely to information collected by this web site.

Requests and Contact


Please contact us about this Privacy Notice or if you have any requests or questions relating to the privacy of your personal information.

Changes to this Privacy Notice


We may revise this Privacy Notice through an updated posting. We will identify the effective date of the revision in the posting. Often, updates are made to provide greater clarity or to comply with changes in regulatory requirements. If the updates involve material changes to the collection, protection, use or disclosure of Personal Information, Pearson will provide notice of the change through a conspicuous notice on this site or other appropriate way. Continued use of the site after the effective date of a posted revision evidences acceptance. Please contact us if you have questions or concerns about the Privacy Notice or any objection to any revisions.

Last Update: November 17, 2020