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This chapter is from the book

Working in Different Views

Depending on what you currently want to do with a document, you can work in any of Word’s views: Read Mode, Print Layout, Web Layout, Outline, and Draft. Each view serves a particular purpose, as described below. To switch views, you can click an icon in the status bar (see gray-a.jpg and gray-f.jpg in “The Word Interface”) or click an icon in the View : Views group red-a.jpg.

Figure 4.8

red-a.jpg The Views group has icons for each supported view. The current view is shown in blue.

Read Mode

If want to read or review a document, Read Mode red-b.jpg can help simplify the task.

Figure 4.9

Click to view larger image

red-b.jpg In Read Mode, the document fills the window and is formatted in tablet/magazine-style. The view is especially useful for proofing documents, as well as reading ones that you’ve downloaded or received in email.

To control Read Mode

  1. Do any of the following:
    • To switch pages, click the Previous page or Next page icon. You can also use your mouse’s scroll wheel or press a supported navigation key, such as the arrow keys, Page Up/Page Down, and Spacebar/Shift-Spacebar.

    • To change the magnification, use the zoom controls in the status bar.
    • Choose commands from the menus. Use the Tools menu to perform a Find; use View menu commands to change display options.
  2. To exit Read Mode, click the Print Layout icon on the status bar, choose View > Edit Document, or press Esc.

Print Layout View

Standard documents, such as memos, letters, and reports, are often written and edited in Print Layout view. One advantage of working in this view is its adherence to WYSIWYG (what you see is what you get). The margins, headers/footers, and formatting match the printed output. Pages are shown as equivalent pieces of paper with physical breaks between pages.

Web Layout View

Use Web Layout view to create, view, and edit pages as they’ll appear online when opened in a browser. By choosing Save As in the Backstage, you can save pages in several web-compatible formats.

Outline View

Use Outline view to create, view, and edit outlines. (The table of contents for this book was created in Outline view red-c.jpg.) For information about working in Outline view, see Chapter 6.

Figure 4.10

Click to view larger image

red-c.jpg Outline view is ideal for creating outlines. When working in this view, an Outlining tab with outline-related commands is added to the Ribbon.

Draft View

Use Draft view when speed is of primary importance. In Print Layout view, physical pages and breaks are drawn. Draft view displays a document as continuous text; page breaks are denoted by dotted lines. Because repagination occurs almost instantly as you compose, this is an ideal view if you have an older, slower computer. Note that inserted graphics and other non-text objects are not shown in this view.

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