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Managing Windows

When you create a new Word document or open an existing document, each one opens in a separate window. Because it’s common to work with several documents at once, Word provides commands for managing windows in the View : Window group red-a.jpg.

Figure 4.12

red-a.jpg The View : Window group.

To manage open document windows

  • Do any of the following:
    • To create another instance of the current document, click View : Window : New Window. Edits made in any instance of a window affect the document.

      Each new instance has the same name as the original, followed by a colon and a number. For example, a new instance of memo.docx would be named memo.docx:2.

    • To bring a document to the front and make it the active document, choose its name from the View : Window : Switch Windows menu red-b.jpg.
    Figure 4.13

    red-b.jpg You can make any open document active by choosing its name from the Switch Windows menu.

    • To view all open documents simultaneously, click View : Window : Arrange All. The documents are displayed in a stack red-c.jpg. To work with one of the documents, click anywhere in its window to make it active.
      Figure 4.14

      Click to view larger image

      red-c.jpg Arrange All can make it simpler for you to work with multiple open documents. After selecting a document to edit or view, you can maximize or resize its window.

    • To work with a pair of open documents, click View Side by Side. If more than two documents are open, the Compare Side by Side dialog box appears red-d.jpg. Select the second document and click OK.
      Figure 4.15

      red-d.jpg After clicking the View Side by Side icon in the first document window, you’ll be asked to select the comparison document—if more than two documents are open.

    • To close the active Word document, click its close box (X), press Alt-F4 or Ctrl-W, or click the File tab and then click Close in the Backstage.
Figure 4.16

red-e.jpg You can close a document by right-clicking its title bar and choosing Close from this pop-up menu.

Figure 4.17

Click to view larger image

red-f.jpg In Windows 7 and 8, documents from the same application are grouped within a taskbar button.

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