Publishers of technology books, eBooks, and videos for creative people

Home > Articles > Design > Adobe FrameMaker

Working with Multiple Page Number Styles in an Index in FrameMaker

📄 Contents

  1. Using Section Numbers Instead of Page Numbers
  2. About This Article
A good index can make or break a book. New Riders author and FrameMaker expert Lisa Jahred shows you how to work with multiple prefix page number styles when creating an index using FrameMaker.
This article was excerpted from Framemaker 6: Beyond the Basics, by Lisa Jahred.
Like this article? We recommend

Like this article? We recommend

FrameMaker's default index structure is the perfect solution when source documents use page numbers without a prefix. This doesn't work well if you use chapter-based page numbering styles in documents. Just because you use chapter-based page numbering in documents does not mean that the generated index will automatically implement that same page numbering for index entries. Multiple prefix page number styles in documents can be even trickier to work with.

Suppose that you are working with a book file that includes Preface pages numbered as i, ii, iii, and so on, a chapter's pages numbered as 5-1, 5-2, 5-3 (for Chapter 5), and an appendix's pages numbered A-1, A-2, A-3, and so on.

In order to include the chapter prefix with the page number in the index, you can use the method discussed in the article titled "Adding Prefixes to Page Numbering in Generated Lists." However, you run into a problem with page numbers of index entries extracted from the Preface. The Preface page numbers have no prefix. Therefore, if you use


to produce the page numbers referenced in the index, the Preface page numbers would also look something like this:

9-i, 9-ii, 9-iii ...

Even though you are not actually using the chapter number anywhere in the Preface file, you cannot suppress this number from showing up in the index if you add the building block to the page number. You must perform two exercises in order to have the index entry page numbers for the Preface show up as

i, ii, iii ...

without the chapter number preceding the page numbers. You will continue to have the chapter number precede the chapters and appendixes. This would look something like this in the index list:


Index Entries Simple 9-6 Installing the Software ii

Creating a Custom Marker Type

First, create a custom index marker type that you use for the Preface only. Next, customize the page number display in the index for those entries separately from the other index entries that you will use the marker type Index for. Here's how to do it. Begin with the Preface file:

  1. Place the insertion cursor at the start of the source information where you want to refer the reader. The cursor is inserted at the source information.

  2. Select Special > Marker. The Marker window appears.

  3. Select Edit from the Marker Type drop-down menu. The Edit Custom Marker Type window appears.

  4. Type Index2 (or some other name) in the CustomMarker Text field. The new name for the custom index marker is displayed in the Text field.

  5. Click Add, then Done. The Marker window appears. The new custom marker type is selected in the menu.

  6. Type the marker text in the Marker Text field and select Edit Marker (see Figure 1). A new index marker is inserted at the cursor location. The marker is of type Index2.

Figure 1 How to create a custom index marker.

Including a Custom Marker Type in the Index Set Up

After you create a new marker type, you must use the new marker for all index entries in the Preface document file only. Next, learn how to add the new marker type to be included in the index the next time you update or create the index.

The following exercise is performed from a Book File window:

  1. Click one time on the Index file in the book list and select Edit > Set Up Standard Index. The Set Up Standard Index window appears. If you previously set up the index to include markers of type, Index, Index is listed on the Include side of the list.

  2. Double-click on Index2 on the Don't Include list (see Figure 2). Index2 moves to the Include list, along with Index. You now have two different index marker types that are included the next time you update the index file.

Figure 2 How to include the custom marker in the index setup.

Understanding Index2 Marker Type Controls in the Index File

After you create the custom marker type that's included in the setup of the index and updated the index file, you can format the index entry information using Index2 in the same way that you would format index entry information using Index.

Take a look at the IX reference page of the index. You notice that a new line with the Building Block is added. Click one time in that Building Block and look in the status bar display (in the lower left of the document window). You see that it refers to Index2IX, the custom marker you created. The next line, which already existed in the index file, refers to IndexIX, the original index marker you used throughout the chapter and appendix files. This is illustrated in Figure 3.

Therefore, because the referring to Index2IX has no chapter number Building Block preceding it, all index entries that were created using Index2 marker type have no page number prefix.

Figure 3 Custom marker page number controls.

Using Section Numbers Instead of Page Numbers

Just when you thought that there were no more of FrameMaker's fabulous features for referencing index entries, we explore yet another method to indicate where a reader might find the source information that is listed in the index.

If you are using Military style heading in documentsæthat is, numbered heading levels as in 9.1, 9.1.1,, and so forthæyou also might require that index entries refer to the section number rather than a page number. If this is the case, you have to make a small change to the IX reference page.

Currently, the page number is indicated with each index entry, as you have seen in the last two exercises. Looking at the IX reference page, we see the Building Block , which represents the page number for each index entry.

Replace the Building Block with a combination of typed text and the Building Blocks to have index entries refer to a section number rather than a page number. This looks like


on the IX Index page, and

Color Definitions Pantone Section 9.1.2 Trumatch Section 9.2.1

in the Index list. If you want the section number to be in italics to set it off from the entry itself, add a character format Building Block to the definition on the IX reference page. The character format must already be included in the Character Catalog of the index file in order for this to work. Suppose the character format, Emphasis, produces italics. Then <Emphasis>Section , on the IX index page produces the following:

Color Definitions Pantone Section 9.1.2 Trumatch Section 9.2.1

in the index list.

Peachpit Promotional Mailings & Special Offers

I would like to receive exclusive offers and hear about products from Peachpit and its family of brands. I can unsubscribe at any time.


Pearson Education, Inc., 221 River Street, Hoboken, New Jersey 07030, (Pearson) presents this site to provide information about Peachpit products and services that can be purchased through this site.

This privacy notice provides an overview of our commitment to privacy and describes how we collect, protect, use and share personal information collected through this site. Please note that other Pearson websites and online products and services have their own separate privacy policies.

Collection and Use of Information

To conduct business and deliver products and services, Pearson collects and uses personal information in several ways in connection with this site, including:

Questions and Inquiries

For inquiries and questions, we collect the inquiry or question, together with name, contact details (email address, phone number and mailing address) and any other additional information voluntarily submitted to us through a Contact Us form or an email. We use this information to address the inquiry and respond to the question.

Online Store

For orders and purchases placed through our online store on this site, we collect order details, name, institution name and address (if applicable), email address, phone number, shipping and billing addresses, credit/debit card information, shipping options and any instructions. We use this information to complete transactions, fulfill orders, communicate with individuals placing orders or visiting the online store, and for related purposes.


Pearson may offer opportunities to provide feedback or participate in surveys, including surveys evaluating Pearson products, services or sites. Participation is voluntary. Pearson collects information requested in the survey questions and uses the information to evaluate, support, maintain and improve products, services or sites; develop new products and services; conduct educational research; and for other purposes specified in the survey.

Contests and Drawings

Occasionally, we may sponsor a contest or drawing. Participation is optional. Pearson collects name, contact information and other information specified on the entry form for the contest or drawing to conduct the contest or drawing. Pearson may collect additional personal information from the winners of a contest or drawing in order to award the prize and for tax reporting purposes, as required by law.


If you have elected to receive email newsletters or promotional mailings and special offers but want to unsubscribe, simply email

Service Announcements

On rare occasions it is necessary to send out a strictly service related announcement. For instance, if our service is temporarily suspended for maintenance we might send users an email. Generally, users may not opt-out of these communications, though they can deactivate their account information. However, these communications are not promotional in nature.

Customer Service

We communicate with users on a regular basis to provide requested services and in regard to issues relating to their account we reply via email or phone in accordance with the users' wishes when a user submits their information through our Contact Us form.

Other Collection and Use of Information

Application and System Logs

Pearson automatically collects log data to help ensure the delivery, availability and security of this site. Log data may include technical information about how a user or visitor connected to this site, such as browser type, type of computer/device, operating system, internet service provider and IP address. We use this information for support purposes and to monitor the health of the site, identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents and appropriately scale computing resources.

Web Analytics

Pearson may use third party web trend analytical services, including Google Analytics, to collect visitor information, such as IP addresses, browser types, referring pages, pages visited and time spent on a particular site. While these analytical services collect and report information on an anonymous basis, they may use cookies to gather web trend information. The information gathered may enable Pearson (but not the third party web trend services) to link information with application and system log data. Pearson uses this information for system administration and to identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents, appropriately scale computing resources and otherwise support and deliver this site and its services.

Cookies and Related Technologies

This site uses cookies and similar technologies to personalize content, measure traffic patterns, control security, track use and access of information on this site, and provide interest-based messages and advertising. Users can manage and block the use of cookies through their browser. Disabling or blocking certain cookies may limit the functionality of this site.

Do Not Track

This site currently does not respond to Do Not Track signals.


Pearson uses appropriate physical, administrative and technical security measures to protect personal information from unauthorized access, use and disclosure.


This site is not directed to children under the age of 13.


Pearson may send or direct marketing communications to users, provided that

  • Pearson will not use personal information collected or processed as a K-12 school service provider for the purpose of directed or targeted advertising.
  • Such marketing is consistent with applicable law and Pearson's legal obligations.
  • Pearson will not knowingly direct or send marketing communications to an individual who has expressed a preference not to receive marketing.
  • Where required by applicable law, express or implied consent to marketing exists and has not been withdrawn.

Pearson may provide personal information to a third party service provider on a restricted basis to provide marketing solely on behalf of Pearson or an affiliate or customer for whom Pearson is a service provider. Marketing preferences may be changed at any time.

Correcting/Updating Personal Information

If a user's personally identifiable information changes (such as your postal address or email address), we provide a way to correct or update that user's personal data provided to us. This can be done on the Account page. If a user no longer desires our service and desires to delete his or her account, please contact us at and we will process the deletion of a user's account.


Users can always make an informed choice as to whether they should proceed with certain services offered by Adobe Press. If you choose to remove yourself from our mailing list(s) simply visit the following page and uncheck any communication you no longer want to receive:

Sale of Personal Information

Pearson does not rent or sell personal information in exchange for any payment of money.

While Pearson does not sell personal information, as defined in Nevada law, Nevada residents may email a request for no sale of their personal information to

Supplemental Privacy Statement for California Residents

California residents should read our Supplemental privacy statement for California residents in conjunction with this Privacy Notice. The Supplemental privacy statement for California residents explains Pearson's commitment to comply with California law and applies to personal information of California residents collected in connection with this site and the Services.

Sharing and Disclosure

Pearson may disclose personal information, as follows:

  • As required by law.
  • With the consent of the individual (or their parent, if the individual is a minor)
  • In response to a subpoena, court order or legal process, to the extent permitted or required by law
  • To protect the security and safety of individuals, data, assets and systems, consistent with applicable law
  • In connection the sale, joint venture or other transfer of some or all of its company or assets, subject to the provisions of this Privacy Notice
  • To investigate or address actual or suspected fraud or other illegal activities
  • To exercise its legal rights, including enforcement of the Terms of Use for this site or another contract
  • To affiliated Pearson companies and other companies and organizations who perform work for Pearson and are obligated to protect the privacy of personal information consistent with this Privacy Notice
  • To a school, organization, company or government agency, where Pearson collects or processes the personal information in a school setting or on behalf of such organization, company or government agency.


This web site contains links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects Personal Information. This privacy statement applies solely to information collected by this web site.

Requests and Contact

Please contact us about this Privacy Notice or if you have any requests or questions relating to the privacy of your personal information.

Changes to this Privacy Notice

We may revise this Privacy Notice through an updated posting. We will identify the effective date of the revision in the posting. Often, updates are made to provide greater clarity or to comply with changes in regulatory requirements. If the updates involve material changes to the collection, protection, use or disclosure of Personal Information, Pearson will provide notice of the change through a conspicuous notice on this site or other appropriate way. Continued use of the site after the effective date of a posted revision evidences acceptance. Please contact us if you have questions or concerns about the Privacy Notice or any objection to any revisions.

Last Update: November 17, 2020