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Address Book

Pages makes full use of the OS X Address Book to provide a basic but effective mail merging service. The simplest approach is to start off with one of the templates designed for envelopes. Then follow these steps:

  1. Arrange and format the sender and recipient fields as required.
  2. Set the fields to use the "work," "home," or "other" addresses as preferred, by selecting them and using the Choose Address Label options on the Edit menu.
  3. Choose Edit > Merge Address Book Cards (see Figure 7).
  4. Follow the instructions to send the job straight to the printer or save it as a new Pages document for later printing.
Figure 7

Figure 7 Pages synchronizes nicely with the OS X Address Book, making mail merging relatively easy.

The only catch here is that Pages depends on your Address Book being nice and tidy for maximum usefulness. It’s worth checking that address fields for clients are really under "work" rather than "home," for example. Address Book is also the place where groups of recipients are created. By default, Pages simply creates envelopes for every person in your Address Book, so you need to create new groups within the Address Book and then add to each group the relevant index cards. Once you’re done, Pages gives you the option before printing (or saving) of adding everyone in your Address Book to the job, or just the people in a specific group.

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