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Keeping Comments

The Comments button on the Pages toolbar lets you attach document notes that are visible on the computer screen but won’t be printed. Typically such notes are useful when a number of people are working on a single document, so that they can add editorial comments or highlight necessary changes (see Figure 8). By switching on Track Changes via its toolbar button, all edits are recorded and logged as comments; your collaborators can review these comments and then accept or reject them as required.

When Pages documents are saved as Word documents, the comments remain in place along with the name of the editor and a time and date stamp. Conversely, comments on Word documents survive the importing process when opened in Pages. While some of Word’s more advanced editing tools are absent (for example, the reviewing pane for at-a-glance summaries of document changes made thus far), enough interoperability exists between the two to make basic document collaboration possible. But for anyone who routinely works on documents within a group and for whom editing and tracking tools matter, Word is easily the better tool.

Figure 8

Figure 8 Edits can be recorded for later reviewing by colleagues, including (up to a point) anyone who uses Word rather than Pages.

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