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This chapter is from the book

Before showing your final presentation to an audience, you may want to print the slides on paper so you can see and correct any mistakes or use them as handouts for your audience.

To print a presentation:

  1. Choose File > Print (Ctrl+P).

    The Print dialog box appears, shown in Figure 2.23.

  2. Figure 2.23Figure 2.23 Select options from the Print dialog box.

  3. Select the range to print.

  4. In the Print What box, make sure Slides is selected.

  5. Click OK.

    See Chapter 16, "Presentation Output," for more information on printing a presentation.


You can also print by choosing the Print button on the toolbar.

However, this button does not display the Print dialog box. It prints the range last specified, and it doesn't give you a chance to change your print range.

If you don't have a color printer, you might want to choose Grayscale or Pure Black and White from the Color/grayscale drop-down menu.

You can preview your print output in various formats in Windows by selecting File > Print Preview.

Printing successfully from PowerPoint with all of its options often involves trial-and-error. If you own Adobe Acrobat, test your printouts by printing to Acrobat (PDF) files. It is faster and doesn't waste paper.

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