Publishers of technology books, eBooks, and videos for creative people

Home > Articles > Productivity > Microsoft PowerPoint

  • Print
  • + Share This
This chapter is from the book

Formatting Text

PowerPoint does a good job of showing off the improved font rendering capabilities in Office 2007 and Windows Vista. You can scale text with no loss of quality, so your presentations will remain readable (unless you make the text too small for people in the back row!).

The main tools you'll use to work with fonts are in the Font and Paragraph groups on the Home tab of the Ribbon (Figures 4.16 and 4.17). These tools are similar to the ones in the other Office 2007 applications. Because great-looking text is so vital to a good presentation, I'll be discussing the text tools in depth.

Figure 4.16

Figure 4.16 Most of your font stylings are done using the Font group on the Home tab of the Ribbon.

Figure 4.17

Figure 4.17 Paragraph styling is done mostly with the Paragraph group on the Home tab.

To change fonts in a text box:

  1. Select the text you want to change.
  2. Choose Home > Font > Font, then choose the font you want from the pop-up menu (Figure 4.18).
    Figure 4.18

    Figure 4.18 Choose the typeface you want from the Font menu.

    As you hover over a font, the text shows you a live preview of the change. Click a font to select it, and the selected text changes.

    Notice how PowerPoint lists the fonts used in the theme design at the top, other fonts that have been recently used next, then all the fonts in your system last. All the fonts are shown as previews, rather than just a plain menu font.

Changing font sizes

Like changing fonts, changing font sizes is just a matter of selecting text boxes or text and making your choice from the Font window.

To change the size of type:

  1. Select the text you want to change.
  2. Choose Home > Font > Font Size, then choose the size you want from the pop-up menu.

    As you hover over a font size, the text shows you a live preview of the size change. Click a size to select it, and the selected text changes.

    or

    Choose Home > Font > Increase Font Size, or press ctrl__shift.jpg

    or

    Choose Home > Font > Decrease Font Size, or press ctrl__shift1.jpg

    These two buttons change the font size up or down in the same increments that they are listed in the Font Size menu. So for instance, clicking Increase Font Size on 24-point text jumps the text size to 28 points, and clicking Decrease Font Size on that same 24-point text shrinks the text to 20 points.

Setting font styles

There are several font styles that you can set using the Font group, including bold, italic, underline, strikethrough, and shadow. There are also additional styles accessible from the Font dialog.

To set basic font styles:

  1. In a text box, select the text that you want to style.
  2. Click on the style button you want from the choices in Home > Font.

    or

    To make text bold face, press ctrl_b.jpg

    or

    To make text italic, press ctrl_i.jpg

    or

    To underline the text, press ctrl_u.jpg

    The text changes as you command.

To set additional font styles:

  1. Select the text that you want to style.
  2. At the lower-right corner of the Font group, click the Open Font Dialog Box button.

    The Font dialog appears (Figure 4.19). The additional font styles available in this dialog include your choice of underline style and color; double strikethrough; superscript; subscript; small caps; all caps; and the ability to equalize the character height.

    Figure 4.19

    Figure 4.19 You can use the Font dialog to make several font style changes at the same time.

  3. Make your choices in the Font dialog, then click OK to apply your changes.

Changing text case

Sometimes you accidentally press your Caps Lock key, and type an entry in all uppercase. Or perhaps you purposely made a title uppercase for effect, then later decide you don't like that effect. Rather than retyping the offending entry, use PowerPoint's Change Case feature to apply the capitalization you want.

To change text case:

  1. Select the text that needs its case changed.
  2. Choose Home > Font > Change Case, then choose the capitalization you want from the pop-up menu (Figure 4.22).

    Figure 4.22

    Figure 4.22 The five choices for text capitalization.

    Your choices are:

    • Sentence case.
    • lowercase
    • UPPERCASE
    • Capitalize Each Word
    • tOGGLE cASE

    The text changes.

  • + Share This
  • 🔖 Save To Your Account

Peachpit Promotional Mailings & Special Offers

I would like to receive exclusive offers and hear about products from Peachpit and its family of brands. I can unsubscribe at any time.

Overview


Pearson Education, Inc., 221 River Street, Hoboken, New Jersey 07030, (Pearson) presents this site to provide information about Peachpit products and services that can be purchased through this site.

This privacy notice provides an overview of our commitment to privacy and describes how we collect, protect, use and share personal information collected through this site. Please note that other Pearson websites and online products and services have their own separate privacy policies.

Collection and Use of Information


To conduct business and deliver products and services, Pearson collects and uses personal information in several ways in connection with this site, including:

Questions and Inquiries

For inquiries and questions, we collect the inquiry or question, together with name, contact details (email address, phone number and mailing address) and any other additional information voluntarily submitted to us through a Contact Us form or an email. We use this information to address the inquiry and respond to the question.

Online Store

For orders and purchases placed through our online store on this site, we collect order details, name, institution name and address (if applicable), email address, phone number, shipping and billing addresses, credit/debit card information, shipping options and any instructions. We use this information to complete transactions, fulfill orders, communicate with individuals placing orders or visiting the online store, and for related purposes.

Surveys

Pearson may offer opportunities to provide feedback or participate in surveys, including surveys evaluating Pearson products, services or sites. Participation is voluntary. Pearson collects information requested in the survey questions and uses the information to evaluate, support, maintain and improve products, services or sites; develop new products and services; conduct educational research; and for other purposes specified in the survey.

Contests and Drawings

Occasionally, we may sponsor a contest or drawing. Participation is optional. Pearson collects name, contact information and other information specified on the entry form for the contest or drawing to conduct the contest or drawing. Pearson may collect additional personal information from the winners of a contest or drawing in order to award the prize and for tax reporting purposes, as required by law.

Newsletters

If you have elected to receive email newsletters or promotional mailings and special offers but want to unsubscribe, simply email ask@peachpit.com.

Service Announcements

On rare occasions it is necessary to send out a strictly service related announcement. For instance, if our service is temporarily suspended for maintenance we might send users an email. Generally, users may not opt-out of these communications, though they can deactivate their account information. However, these communications are not promotional in nature.

Customer Service

We communicate with users on a regular basis to provide requested services and in regard to issues relating to their account we reply via email or phone in accordance with the users' wishes when a user submits their information through our Contact Us form.

Other Collection and Use of Information


Application and System Logs

Pearson automatically collects log data to help ensure the delivery, availability and security of this site. Log data may include technical information about how a user or visitor connected to this site, such as browser type, type of computer/device, operating system, internet service provider and IP address. We use this information for support purposes and to monitor the health of the site, identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents and appropriately scale computing resources.

Web Analytics

Pearson may use third party web trend analytical services, including Google Analytics, to collect visitor information, such as IP addresses, browser types, referring pages, pages visited and time spent on a particular site. While these analytical services collect and report information on an anonymous basis, they may use cookies to gather web trend information. The information gathered may enable Pearson (but not the third party web trend services) to link information with application and system log data. Pearson uses this information for system administration and to identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents, appropriately scale computing resources and otherwise support and deliver this site and its services.

Cookies and Related Technologies

This site uses cookies and similar technologies to personalize content, measure traffic patterns, control security, track use and access of information on this site, and provide interest-based messages and advertising. Users can manage and block the use of cookies through their browser. Disabling or blocking certain cookies may limit the functionality of this site.

Do Not Track

This site currently does not respond to Do Not Track signals.

Security


Pearson uses appropriate physical, administrative and technical security measures to protect personal information from unauthorized access, use and disclosure.

Children


This site is not directed to children under the age of 13.

Marketing


Pearson may send or direct marketing communications to users, provided that

  • Pearson will not use personal information collected or processed as a K-12 school service provider for the purpose of directed or targeted advertising.
  • Such marketing is consistent with applicable law and Pearson's legal obligations.
  • Pearson will not knowingly direct or send marketing communications to an individual who has expressed a preference not to receive marketing.
  • Where required by applicable law, express or implied consent to marketing exists and has not been withdrawn.

Pearson may provide personal information to a third party service provider on a restricted basis to provide marketing solely on behalf of Pearson or an affiliate or customer for whom Pearson is a service provider. Marketing preferences may be changed at any time.

Correcting/Updating Personal Information


If a user's personally identifiable information changes (such as your postal address or email address), we provide a way to correct or update that user's personal data provided to us. This can be done on the Account page. If a user no longer desires our service and desires to delete his or her account, please contact us at customer-service@informit.com and we will process the deletion of a user's account.

Choice/Opt-out


Users can always make an informed choice as to whether they should proceed with certain services offered by Adobe Press. If you choose to remove yourself from our mailing list(s) simply visit the following page and uncheck any communication you no longer want to receive: www.peachpit.com/u.aspx.

Sale of Personal Information


Pearson does not rent or sell personal information in exchange for any payment of money.

While Pearson does not sell personal information, as defined in Nevada law, Nevada residents may email a request for no sale of their personal information to NevadaDesignatedRequest@pearson.com.

Supplemental Privacy Statement for California Residents


California residents should read our Supplemental privacy statement for California residents in conjunction with this Privacy Notice. The Supplemental privacy statement for California residents explains Pearson's commitment to comply with California law and applies to personal information of California residents collected in connection with this site and the Services.

Sharing and Disclosure


Pearson may disclose personal information, as follows:

  • As required by law.
  • With the consent of the individual (or their parent, if the individual is a minor)
  • In response to a subpoena, court order or legal process, to the extent permitted or required by law
  • To protect the security and safety of individuals, data, assets and systems, consistent with applicable law
  • In connection the sale, joint venture or other transfer of some or all of its company or assets, subject to the provisions of this Privacy Notice
  • To investigate or address actual or suspected fraud or other illegal activities
  • To exercise its legal rights, including enforcement of the Terms of Use for this site or another contract
  • To affiliated Pearson companies and other companies and organizations who perform work for Pearson and are obligated to protect the privacy of personal information consistent with this Privacy Notice
  • To a school, organization, company or government agency, where Pearson collects or processes the personal information in a school setting or on behalf of such organization, company or government agency.

Links


This web site contains links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects Personal Information. This privacy statement applies solely to information collected by this web site.

Requests and Contact


Please contact us about this Privacy Notice or if you have any requests or questions relating to the privacy of your personal information.

Changes to this Privacy Notice


We may revise this Privacy Notice through an updated posting. We will identify the effective date of the revision in the posting. Often, updates are made to provide greater clarity or to comply with changes in regulatory requirements. If the updates involve material changes to the collection, protection, use or disclosure of Personal Information, Pearson will provide notice of the change through a conspicuous notice on this site or other appropriate way. Continued use of the site after the effective date of a posted revision evidences acceptance. Please contact us if you have questions or concerns about the Privacy Notice or any objection to any revisions.

Last Update: November 17, 2020