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Like this article? We recommend It’s Collapsible!

It’s Collapsible!

The Ribbon takes up vertical space that you may sometimes prefer to devote to your document. On those occasions, you can collapse the Ribbon so that only the tab names remain. Or if you absolutely despise the Ribbon and prefer to rely on an application’s menus and toolbars, you can remove it (from any application other than Outlook).

To minimize the Ribbon, do any of the following:

  • Click the caret ([ca]) icon at the right end of the Ribbon tabs (see Figure 5).
  • Choose View > Ribbon.
  • Press Option-Command-R.
  • Click the currently active Ribbon tab.

The Ribbon rolls up to show only the tab names (see Figure 7). To restore a collapsed Ribbon, perform one of these actions again or click any tab.

Figure 7 You can temporarily collapse the Ribbon (Word shown).

To remove the Ribbon (including its tabs) from Word, Excel, or PowerPoint, do the following:

  1. Choose application name > Preferences or press Command-, (comma).
  2. Click the Ribbon icon in the Preferences window.
  3. In General section of Ribbon preferences, clear the check mark from Turn on the ribbon (see Figure 8) and click OK.

If you later wish to restore the Ribbon, perform the same steps but click the Turn on the ribbon check box to enable the setting.

Figure 8 Remove the check mark from Turn on the ribbon.

  • You can go directly to the Ribbon preferences by clicking the cog icon on the right side of the Ribbon tabs and choosing Ribbon Preferences from the drop-down menu.
  • To make Word, PowerPoint, or Excel’s Ribbon look like that of Outlook, click the check box to Hide group titles (see Figure 8). Although this option will save you a small amount of vertical display space, it may make it more difficult for you to quickly find Ribbon commands.
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