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Using the Navigation Pane

In Office 2010, the Navigation Pane red-a.jpg replaced the Document Map. In addition to using it to quickly jump to important document sections by clicking a thumbnail or text heading, you can do the following:

Figure 4.48

red-a.jpg The Navigation Pane.

  • Rearrange document sections by dragging their headings
  • Execute Finds to locate text in the document that marks the spot to which you want to go
  • Search for other material, such as tables, graphics, equations, footnotes or endnotes, and reviewer comments

To open/close the Navigation Pane

  • To open the Navigation Pane, click the View : Show : Navigation Pane check box (see gray-a.jpg in “Setting Display Options”), click the Home : Editing : Find icon, click the Page indicator on the status bar, or press Ctrl-F.
  • To close the pane, click its close box (X), remove the check mark from the View : Show : Navigation Pane check box, or click the Page indicator again.

To go to a page or heading

  • To go to a page, click the Pages tab in the Navigation Pane. Click the thumbnail of the destination page gray-a.jpg.
  • To go to a heading, click the Headings tab in the Navigation Pane. In the list that appears red-b.jpg, click the desired heading.
    Figure 4.49

    Click to view larger image

    red-b.jpg You can jump to any heading by clicking it.

    Only paragraphs that Word identifies as headings are listed in the pane. To learn about Word styles, see Chapter 5.

To perform a text search

  1. Optional: To set specific search options (such as Match case or Find whole words only), click the arrow to the right of the search box gray-b.jpg and choose Options.

    The Find Options dialog box appears red-c.jpg. Set options and click OK.

    Figure 4.50

    Click to view larger image

    red-c.jpg You can set the same search options that appear in the expanded Find and Replace dialog box (see gray-b.jpg in “Finding and Replacing Text”).

  2. Type search text in the box at the top of the Navigation Pane. Word searches as you type and highlights matches in the document. The contents of the Navigation Pane depend on the selected tab:
    • Headings. Any heading that contains a match is highlighted in yellow.
    • Pages. Only pages that contain a match are shown; all others are hidden.
    • Results. Matches are shown in context in the Navigation Pane red-d.jpg.
      Figure 4.51

      Click to view larger image

      red-d.jpg Matches are presented in a scrolling list.

  3. To go to a match, do one of the following:
    • Click a heading, thumbnail, or text result in the Navigation Pane.
    • Click the up (Previous) or down (Next) icons gray-d.jpg.
    • Choose Advanced Find, Replace, or Go To from the search box’s menu red-e.jpg to open the normal Find and Replace dialog box.
      Figure 4.52

      Click to view larger image

      red-e.jpg You can also search for items other than text.

    • To find non-text items in the current document, choose a command from the Find section of the search box’s menu gray-e.jpg: Graphics, Tables, Equations, Footnotes/Endnotes, or Comments. To navigate among the found items, click the Previous and Next icons gray-d.jpg.
    • To clear the current search, click the close box (X) at the right end of the search box or press Esc.
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