Publishers of technology books, eBooks, and videos for creative people

Home > Articles > Design > Adobe FrameMaker

FrameMaker 7 Books and Generated Files

Victoria Thomas demonstrates how to build, index, format, and troubleshoot book files in FrameMaker 7.
This chapter is from the book

The ability to group files into a book is one of FrameMaker's most powerful features. This book, for example, has a file for each chapter and appendix, in addition to files for the preface, TOC, glossary, and index. If I were part of a workgroup, different writers could be working on different files in the book.

When files are part of a book, you can add generated files such as a table of contents (TOC) or an index. A generated file is a file FrameMaker populates by extracting paragraph text or marker text from one or more source documents. A TOC is a list of chapter title and heading paragraphs; an index is an alphabetized list of text stored in index markers. When you update the book, you can regenerate the TOC and index as well.

You can use book files for more than books in the traditional sense; you could add files to a book file for easy access. For example, a program coordinator could create a book that contains all of the most common type of documents that need to be printed or faxed. It could contain an introduction to the program, schedules, program descriptions, a registration form, an information sheet, a confirmation form, directions to the facilities, and an invoice form.

About Book Files and the Book Window

A book file is a special FrameMaker file that allows you to group a number of files together, so you can work with them as a unit. When files are part of a book, pages can be numbered consecutively from one file to another. You can perform operations, such as spell checking or updating of cross-references, across all the files in the book at the same time.

Files in the book appear in a book window. They can be added and rearranged in a logical order from front to back (Figure 13.1). You can also access book commands from the icon bar at the bottom of the window (Figure 13.2).

Figure 13.1Figure 13.1 A book window with component files, including a generated TOC and index.

Figure 13.2Figure 13.2 You can access book commands by clicking buttons on the bar at the bottom of the book window.

To build a book, you assemble its components, which can be:

  • Files such as the forward, introduction, chapters, appendixes, and glossary.

  • Generated files that are added to the book and generated as part of the book building process, such as the TOC and index.

When the book is updated, FrameMaker updates generated files and numbering throughout the book (Figure 13.3).

Figure 13.3Figure 13.3 The Update Book dialog box displays items that can be updated across the book.

Each file can have its own numbering system and style. You can start numbering the front matter in a book using lowercase roman numerals (i, ii, iii, and so on), for example, and then switch to arabic numbers (1, 2, 3, and so on) for the rest of the book.

Paragraph numbering, such as the autonumbering used for figure captions or table numbering, can be started or reset in the book file. Settings in the book file override settings in individual files.

Building a Book

  • Create the book file.

  • Add all of the other files that you want to be part of the book.

  • Add filenames for generated files.

  • Set up numbering for the book.

  • Update the book to add content to, or generate, the generated files.

  • Generate and update on an ongoing basis as you add files to the book or change the content of existing files.

Creating a book and adding files

You can create a book file from any document or from a document that will be part of the book.

To create a book file:

  1. Open a document that you want to be part of the book, and from the File menu, choose New > Book (Figure 13.4). (Mac OS only,) You can press Esc F Shift-N to create a new book without opening a document first.

    Figure 13.4Figure 13.4 Choose File New Book.

    A warning message appears (Figure 13.5).

    Figure 13.5Figure 13.5 You can include the document you started from in the book, or you can start a new book without including an open document.

  2. To open a new book file without including the document, click No.


    To open a new book file that includes the document you started from, click Yes.

    A new, untitled book window appears with the document from which you created the book if you included it (Figure 13.6).

    Figure 13.6Figure 13.6 An untitled book window appears.

  3. From the File menu, choose Save Book As (Figure 13.7).

    Figure 13.7Figure 13.7 Choose File > Save Book As.

    The Save Book dialog box appears.

  4. Navigate to where you want to save the book and type a name for the book in the text box (Figure 13.8).

    Figure 13.8Figure 13.8 Save the book file in the same folder as the files that will be included in the book.

  5. Click Save. The book file is saved and the name appears in the title bar of the book window (Figure 13.9).

    Figure 13.9Figure 13.9 The book file is now saved and named.

    You can now add more files to the book.


  • Keep all the documents that are part of a book, including the book file itself, in the same folder.

  • Don't include any numbering in filenames for files in a book, such as chapter_1 or Appendix A. If you reorder the files, the filenames will be misleading.

  • Always open files in a book from the book window. That way you know you're working in the most current and correct version, and that you haven't accidentally opened a .backupor a .autofile.

  • When you're working with documents that are part of a book, pay attention to whether you're choosing commands from the document menus (Figure 13.10) or the book menus (Figure 13.11). When a document is active, the document menus are displayed; when a book is active, the book menus are displayed. The book menus are a subset of the document menus, with one additional menu, the Add menu.

    Figure 13.10Figure 13.10 The document menus.

    Figure 13.11Figure 13.11 The book menus.

To add documents to a book:

  1. In the book window, from the Add menu, choose Files (Figure 13.12).

    Figure 13.12Figure 13.12 Choose Add > Files.


    Click the Add File icon (see Figure 13.2).

  2. Select one or more files in the list to add the book (Figure 13.13). (Windows) Shift-click to select contiguous Ctrl-click to select noncontiguous files. OS) Command-Shift-click to select range of files; Shift-click to select noncontiguous files.

    Figure 13.13Figure 13.13 Select files from the list to add to the book file.

  3. Click Add. The files are added to the book file and appear in the book window (Figure 13.14).

    Figure 13.14Figure 13.14 The files you added appear in the book window.

It may be more convenient for you to drag and drop files from another book window or from a window on the desktop.

To drag and drop files:

  • Drag files from another book window or a file manager window into the book window (Figure 13.15).

    Figure 15Figure 13.15 Select and drag files into the book window to add them to the book.

Once you have some of the component files in the book, you can rearrange them.

To rearrange files in the book window:

  • In the book window, select one or more files and drag them to the correct position

If you accidentally add a file you didn't intend to add or later want to remove a file, you can delete files from the book.

To delete files from the book:

  1. In the book window, select the files you want to delete.

  2. From the Edit menu, choose Delete File from Book.


    Click the Delete icon. The selected files are deleted from the book and disappear from the window.

Peachpit Promotional Mailings & Special Offers

I would like to receive exclusive offers and hear about products from Peachpit and its family of brands. I can unsubscribe at any time.


Pearson Education, Inc., 221 River Street, Hoboken, New Jersey 07030, (Pearson) presents this site to provide information about Peachpit products and services that can be purchased through this site.

This privacy notice provides an overview of our commitment to privacy and describes how we collect, protect, use and share personal information collected through this site. Please note that other Pearson websites and online products and services have their own separate privacy policies.

Collection and Use of Information

To conduct business and deliver products and services, Pearson collects and uses personal information in several ways in connection with this site, including:

Questions and Inquiries

For inquiries and questions, we collect the inquiry or question, together with name, contact details (email address, phone number and mailing address) and any other additional information voluntarily submitted to us through a Contact Us form or an email. We use this information to address the inquiry and respond to the question.

Online Store

For orders and purchases placed through our online store on this site, we collect order details, name, institution name and address (if applicable), email address, phone number, shipping and billing addresses, credit/debit card information, shipping options and any instructions. We use this information to complete transactions, fulfill orders, communicate with individuals placing orders or visiting the online store, and for related purposes.


Pearson may offer opportunities to provide feedback or participate in surveys, including surveys evaluating Pearson products, services or sites. Participation is voluntary. Pearson collects information requested in the survey questions and uses the information to evaluate, support, maintain and improve products, services or sites; develop new products and services; conduct educational research; and for other purposes specified in the survey.

Contests and Drawings

Occasionally, we may sponsor a contest or drawing. Participation is optional. Pearson collects name, contact information and other information specified on the entry form for the contest or drawing to conduct the contest or drawing. Pearson may collect additional personal information from the winners of a contest or drawing in order to award the prize and for tax reporting purposes, as required by law.


If you have elected to receive email newsletters or promotional mailings and special offers but want to unsubscribe, simply email

Service Announcements

On rare occasions it is necessary to send out a strictly service related announcement. For instance, if our service is temporarily suspended for maintenance we might send users an email. Generally, users may not opt-out of these communications, though they can deactivate their account information. However, these communications are not promotional in nature.

Customer Service

We communicate with users on a regular basis to provide requested services and in regard to issues relating to their account we reply via email or phone in accordance with the users' wishes when a user submits their information through our Contact Us form.

Other Collection and Use of Information

Application and System Logs

Pearson automatically collects log data to help ensure the delivery, availability and security of this site. Log data may include technical information about how a user or visitor connected to this site, such as browser type, type of computer/device, operating system, internet service provider and IP address. We use this information for support purposes and to monitor the health of the site, identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents and appropriately scale computing resources.

Web Analytics

Pearson may use third party web trend analytical services, including Google Analytics, to collect visitor information, such as IP addresses, browser types, referring pages, pages visited and time spent on a particular site. While these analytical services collect and report information on an anonymous basis, they may use cookies to gather web trend information. The information gathered may enable Pearson (but not the third party web trend services) to link information with application and system log data. Pearson uses this information for system administration and to identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents, appropriately scale computing resources and otherwise support and deliver this site and its services.

Cookies and Related Technologies

This site uses cookies and similar technologies to personalize content, measure traffic patterns, control security, track use and access of information on this site, and provide interest-based messages and advertising. Users can manage and block the use of cookies through their browser. Disabling or blocking certain cookies may limit the functionality of this site.

Do Not Track

This site currently does not respond to Do Not Track signals.


Pearson uses appropriate physical, administrative and technical security measures to protect personal information from unauthorized access, use and disclosure.


This site is not directed to children under the age of 13.


Pearson may send or direct marketing communications to users, provided that

  • Pearson will not use personal information collected or processed as a K-12 school service provider for the purpose of directed or targeted advertising.
  • Such marketing is consistent with applicable law and Pearson's legal obligations.
  • Pearson will not knowingly direct or send marketing communications to an individual who has expressed a preference not to receive marketing.
  • Where required by applicable law, express or implied consent to marketing exists and has not been withdrawn.

Pearson may provide personal information to a third party service provider on a restricted basis to provide marketing solely on behalf of Pearson or an affiliate or customer for whom Pearson is a service provider. Marketing preferences may be changed at any time.

Correcting/Updating Personal Information

If a user's personally identifiable information changes (such as your postal address or email address), we provide a way to correct or update that user's personal data provided to us. This can be done on the Account page. If a user no longer desires our service and desires to delete his or her account, please contact us at and we will process the deletion of a user's account.


Users can always make an informed choice as to whether they should proceed with certain services offered by Adobe Press. If you choose to remove yourself from our mailing list(s) simply visit the following page and uncheck any communication you no longer want to receive:

Sale of Personal Information

Pearson does not rent or sell personal information in exchange for any payment of money.

While Pearson does not sell personal information, as defined in Nevada law, Nevada residents may email a request for no sale of their personal information to

Supplemental Privacy Statement for California Residents

California residents should read our Supplemental privacy statement for California residents in conjunction with this Privacy Notice. The Supplemental privacy statement for California residents explains Pearson's commitment to comply with California law and applies to personal information of California residents collected in connection with this site and the Services.

Sharing and Disclosure

Pearson may disclose personal information, as follows:

  • As required by law.
  • With the consent of the individual (or their parent, if the individual is a minor)
  • In response to a subpoena, court order or legal process, to the extent permitted or required by law
  • To protect the security and safety of individuals, data, assets and systems, consistent with applicable law
  • In connection the sale, joint venture or other transfer of some or all of its company or assets, subject to the provisions of this Privacy Notice
  • To investigate or address actual or suspected fraud or other illegal activities
  • To exercise its legal rights, including enforcement of the Terms of Use for this site or another contract
  • To affiliated Pearson companies and other companies and organizations who perform work for Pearson and are obligated to protect the privacy of personal information consistent with this Privacy Notice
  • To a school, organization, company or government agency, where Pearson collects or processes the personal information in a school setting or on behalf of such organization, company or government agency.


This web site contains links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects Personal Information. This privacy statement applies solely to information collected by this web site.

Requests and Contact

Please contact us about this Privacy Notice or if you have any requests or questions relating to the privacy of your personal information.

Changes to this Privacy Notice

We may revise this Privacy Notice through an updated posting. We will identify the effective date of the revision in the posting. Often, updates are made to provide greater clarity or to comply with changes in regulatory requirements. If the updates involve material changes to the collection, protection, use or disclosure of Personal Information, Pearson will provide notice of the change through a conspicuous notice on this site or other appropriate way. Continued use of the site after the effective date of a posted revision evidences acceptance. Please contact us if you have questions or concerns about the Privacy Notice or any objection to any revisions.

Last Update: November 17, 2020