Publishers of technology books, eBooks, and videos for creative people

Home > Articles > Design > Adobe FrameMaker

  • Print
  • + Share This
This chapter is from the book

Working in Book Files

Many tasks you perform in a file, such as searching and spell checking, are the same even when you perform them across all files in a book. Other tasks, such as renaming files in a book or the book file itself, work a little differently.

Renaming book files

Even after you've built a book, you may want to rename a file in the book.

To change the filename of a document in a book:

  1. In the book window, select the file you want to rename (Figure 13.47).

    Figure 13.47Figure 13.47 Select the file you want to rename.

  2. From the Edit menu, choose Rename File. A box appears around the filename.

  3. Type a new name for the file and press

    Enter or Return (Figure 13.48). The first of two warning messages appears.

    Figure 13.48Figure 13.48 Type a new name for the file and press Enter or Return.

  4. Read the warning message and click OK (Figure 13.49).

    Figure 13.49Figure 13.49 Read the first warning message ...

    A second warning message appears.

  5. Read the second warning message and click OK (Figure 13.50).

    Figure 13.50Figure 13.50 ... and the second warning message.

    The corresponding file is renamed and cross-references, hypertext links, and text inset links are updated in the other files in the book (Figure 13.51).

    Figure 13.51Figure 13.51 The file is renamed, and the new name appears in the book window.

To change the name of a book:

  1. In the book window, choose File > Save Book As (Figure 13.52).

    Figure 13.52Figure 13.52 Choose File > Save Book As.

  2. In the Save Book dialog box, type a new for the book in the Name text box click Save (Figure 13.53).

    Figure 13.53Figure 13.53 Type a new name for the book.

    The book is saved with the new name and any generated files are renamed to match the new book filename (Figure 13.54).

    Figure 13.54Figure 13.54 The book is renamed and so are generated files.

Tips

  • When you add a generated file to a book, it is assigned a filename based on the book's filename. If you rename a book, FrameMaker renames the generated files to match the new filename for the book. If you rename a generated file so it no longer has this default filename, renaming the book won't rename the generated file.

  • If you are saving the book to a new location, you will need to open and save each file in the book individually to the new location.

Adding metadata to a book

FrameMaker includes built-in Extensible Metadata Platform (XMP) support. Metadata is descriptive information about the file and its contents that can be searched and processed by a computer, for example, as part of a content management system.

To add metadata to a book file:

  1. In the book window, from the File menu, choose File Info.

    The File Info for Selected Files dialog box appears.

  2. Add descriptive information in the form fields (Figure 13.55) and click Set. If the book becomes part of a knowledge database, for example, the metadata you added will be used to track, manage, and retrieve this document.

    Figure 13.55Figure 13.55 The metadata form.


Opening, closing, and saving files from a book window

You can use a book window to open, save, print, and close individual files in the book. You can also open, save, and close all of the files in the book at once, and you can print and update the format of several files or all files at once.

To open files from a book window:

  • To open one file in a book, select the file and double-click it.

  • (Windows) To open several files, select the files you want to open and press Enter.

    or

    (Mac OS) To open several files, select the files you want to open and double-click one of the files.

  • To open all the files in the book, hold down the Shift key and from the book's File menu, choose Open All Files in Book (Figure 13.56).

    Figure 13.56Figure 13.56 Choose File > Open All Files in Book.

    The documents in the book open one at a time until all the files are open.

When FrameMaker opens all files in a book, updating the files can take time. You can avoid this processing by suppressing automatic updating.

To suppress automatic updating:

  1. From the book's Edit menu, choose Suppress Automatic Reference Updating (Figure 13.57).

    Figure 13.57Figure 13.57 Choose Edit > Suppress Automatic Reference Updating.


  2. In the Suppress Automatic Reference Updating dialog box, click the check box and click Set (Figure 13.58).

    Figure 13.58Figure 13.58 Click the Suppress Automatic Updating check box and click Set.

    Now when you open all the files in a book, cross-references and text insets will not be updated, and files will open more quickly. Remember to turn automatic updating back on when you no longer need to open all of the files at once. Do the same as before, but turn off Suppress Automatic Updating.

To save all files in a book:

  • Hold down the Shift key, and from the book's File menu, choose Save All Files in Book (Figure 13.59).

    Figure 13.59Figure 13.59 Choose File > Save All Files in Book.

    All files in the book are saved, including the book itself.

To close all files in a book:

  • Hold down the Shift key, and from the book's File menu, choose Close All Files in Book (Figure 13.60).

    Figure 13.60Figure 13.60 Choose File > Close All Files in Book.

    All files in the book are closed, but the book window stays open.

Reverting to the last saved book

Settings for a book and for individual files in a book are saved with the book file. To change the contents of an individual file, you work in the file itself. Contents of individual files are not affected by reversion to the last saved book.

To revert to the last saved book:

  1. From the book's File menu, choose Revert to Saved Book (Figure 13.61).

    Figure 13.61Figure 13.61 Choose File > Revert to Saved Book.

  2. When the alert message appears, click OK (Figure 13.62).

    Figure 13.62Figure 13.62 Click OK when prompted to confirm revert to saved.

  3. Files that have been added are deleted; that have been deleted are added back Settings, such as numbering, pagination, or file setup for generated files, revert to the last saved version.

TIP

The File > Revert to Saved Book command affects files that have been added or deleted as well as setting that have been applied to documents in the book, but the contents of the documents are not affected.

  • + Share This
  • 🔖 Save To Your Account

Peachpit Promotional Mailings & Special Offers

I would like to receive exclusive offers and hear about products from Peachpit and its family of brands. I can unsubscribe at any time.

Overview


Pearson Education, Inc., 221 River Street, Hoboken, New Jersey 07030, (Pearson) presents this site to provide information about Peachpit products and services that can be purchased through this site.

This privacy notice provides an overview of our commitment to privacy and describes how we collect, protect, use and share personal information collected through this site. Please note that other Pearson websites and online products and services have their own separate privacy policies.

Collection and Use of Information


To conduct business and deliver products and services, Pearson collects and uses personal information in several ways in connection with this site, including:

Questions and Inquiries

For inquiries and questions, we collect the inquiry or question, together with name, contact details (email address, phone number and mailing address) and any other additional information voluntarily submitted to us through a Contact Us form or an email. We use this information to address the inquiry and respond to the question.

Online Store

For orders and purchases placed through our online store on this site, we collect order details, name, institution name and address (if applicable), email address, phone number, shipping and billing addresses, credit/debit card information, shipping options and any instructions. We use this information to complete transactions, fulfill orders, communicate with individuals placing orders or visiting the online store, and for related purposes.

Surveys

Pearson may offer opportunities to provide feedback or participate in surveys, including surveys evaluating Pearson products, services or sites. Participation is voluntary. Pearson collects information requested in the survey questions and uses the information to evaluate, support, maintain and improve products, services or sites; develop new products and services; conduct educational research; and for other purposes specified in the survey.

Contests and Drawings

Occasionally, we may sponsor a contest or drawing. Participation is optional. Pearson collects name, contact information and other information specified on the entry form for the contest or drawing to conduct the contest or drawing. Pearson may collect additional personal information from the winners of a contest or drawing in order to award the prize and for tax reporting purposes, as required by law.

Newsletters

If you have elected to receive email newsletters or promotional mailings and special offers but want to unsubscribe, simply email ask@peachpit.com.

Service Announcements

On rare occasions it is necessary to send out a strictly service related announcement. For instance, if our service is temporarily suspended for maintenance we might send users an email. Generally, users may not opt-out of these communications, though they can deactivate their account information. However, these communications are not promotional in nature.

Customer Service

We communicate with users on a regular basis to provide requested services and in regard to issues relating to their account we reply via email or phone in accordance with the users' wishes when a user submits their information through our Contact Us form.

Other Collection and Use of Information


Application and System Logs

Pearson automatically collects log data to help ensure the delivery, availability and security of this site. Log data may include technical information about how a user or visitor connected to this site, such as browser type, type of computer/device, operating system, internet service provider and IP address. We use this information for support purposes and to monitor the health of the site, identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents and appropriately scale computing resources.

Web Analytics

Pearson may use third party web trend analytical services, including Google Analytics, to collect visitor information, such as IP addresses, browser types, referring pages, pages visited and time spent on a particular site. While these analytical services collect and report information on an anonymous basis, they may use cookies to gather web trend information. The information gathered may enable Pearson (but not the third party web trend services) to link information with application and system log data. Pearson uses this information for system administration and to identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents, appropriately scale computing resources and otherwise support and deliver this site and its services.

Cookies and Related Technologies

This site uses cookies and similar technologies to personalize content, measure traffic patterns, control security, track use and access of information on this site, and provide interest-based messages and advertising. Users can manage and block the use of cookies through their browser. Disabling or blocking certain cookies may limit the functionality of this site.

Do Not Track

This site currently does not respond to Do Not Track signals.

Security


Pearson uses appropriate physical, administrative and technical security measures to protect personal information from unauthorized access, use and disclosure.

Children


This site is not directed to children under the age of 13.

Marketing


Pearson may send or direct marketing communications to users, provided that

  • Pearson will not use personal information collected or processed as a K-12 school service provider for the purpose of directed or targeted advertising.
  • Such marketing is consistent with applicable law and Pearson's legal obligations.
  • Pearson will not knowingly direct or send marketing communications to an individual who has expressed a preference not to receive marketing.
  • Where required by applicable law, express or implied consent to marketing exists and has not been withdrawn.

Pearson may provide personal information to a third party service provider on a restricted basis to provide marketing solely on behalf of Pearson or an affiliate or customer for whom Pearson is a service provider. Marketing preferences may be changed at any time.

Correcting/Updating Personal Information


If a user's personally identifiable information changes (such as your postal address or email address), we provide a way to correct or update that user's personal data provided to us. This can be done on the Account page. If a user no longer desires our service and desires to delete his or her account, please contact us at customer-service@informit.com and we will process the deletion of a user's account.

Choice/Opt-out


Users can always make an informed choice as to whether they should proceed with certain services offered by Adobe Press. If you choose to remove yourself from our mailing list(s) simply visit the following page and uncheck any communication you no longer want to receive: www.peachpit.com/u.aspx.

Sale of Personal Information


Pearson does not rent or sell personal information in exchange for any payment of money.

While Pearson does not sell personal information, as defined in Nevada law, Nevada residents may email a request for no sale of their personal information to NevadaDesignatedRequest@pearson.com.

Supplemental Privacy Statement for California Residents


California residents should read our Supplemental privacy statement for California residents in conjunction with this Privacy Notice. The Supplemental privacy statement for California residents explains Pearson's commitment to comply with California law and applies to personal information of California residents collected in connection with this site and the Services.

Sharing and Disclosure


Pearson may disclose personal information, as follows:

  • As required by law.
  • With the consent of the individual (or their parent, if the individual is a minor)
  • In response to a subpoena, court order or legal process, to the extent permitted or required by law
  • To protect the security and safety of individuals, data, assets and systems, consistent with applicable law
  • In connection the sale, joint venture or other transfer of some or all of its company or assets, subject to the provisions of this Privacy Notice
  • To investigate or address actual or suspected fraud or other illegal activities
  • To exercise its legal rights, including enforcement of the Terms of Use for this site or another contract
  • To affiliated Pearson companies and other companies and organizations who perform work for Pearson and are obligated to protect the privacy of personal information consistent with this Privacy Notice
  • To a school, organization, company or government agency, where Pearson collects or processes the personal information in a school setting or on behalf of such organization, company or government agency.

Links


This web site contains links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects Personal Information. This privacy statement applies solely to information collected by this web site.

Requests and Contact


Please contact us about this Privacy Notice or if you have any requests or questions relating to the privacy of your personal information.

Changes to this Privacy Notice


We may revise this Privacy Notice through an updated posting. We will identify the effective date of the revision in the posting. Often, updates are made to provide greater clarity or to comply with changes in regulatory requirements. If the updates involve material changes to the collection, protection, use or disclosure of Personal Information, Pearson will provide notice of the change through a conspicuous notice on this site or other appropriate way. Continued use of the site after the effective date of a posted revision evidences acceptance. Please contact us if you have questions or concerns about the Privacy Notice or any objection to any revisions.

Last Update: November 17, 2020