Publishers of technology books, eBooks, and videos for creative people

Home > Articles

Working with Word

  • Print
  • + Share This
This chapter is from the book

Proofing Your Work

It's a good idea to check your work before letting anyone else see it. Word 2004 provides tools you can use to check your spelling and grammar, find synonyms when you're stuck for a word, and look up word definitions.

To check spelling and grammar

  1. Choose Tools > Spelling and Grammar or press optioncmdl.gif.

    The Spelling and Grammar dialog box appears (Figure 3.25). The spelling checker searches for possible misspellings, and the grammar checker identifies questionable grammar.

    03fig25.gif

    Figure 3.25 Word suggests corrections for most spelling and grammatical issues that it identifies.

  2. As it examines the document, Word stops at each questionable word or phrase. For each instance, do one of the following:
    • To accept one of the entries in the Suggestions list, highlight the suggestion and click Change.
    • You can manually edit the text in the upper text box. Click Change to accept the edits or Undo Edit to revert to the original text.
    • To leave the word or phrase as is and continue the spelling check, click Ignore. To ignore all instances of the word or phrase in the current document, click Ignore All.
    • To add the current spelling of a flagged word to your user dictionary and simultaneously accept the new spelling as correct, click Add. (Adding a word will prevent Word from flagging it as a misspelling in other documents.)
  3. When a suspected grammatical error is identified, the dialog box and its options change (Figure 3.26). For each such error, do one of the following:
    • To ignore the error for this or all instances in the document, click Ignore or Ignore All, respectively.
    • To accept a selected correction in the Suggestions box, click Change.
    • You can manually edit the text. After doing so, click Change to accept the edits or Undo Edit to revert to the original text.
    • To examine the next sentence (without making a judgment on the current problem), click Next Sentence.

    An alert box appears when the spelling and grammar checks are complete.

    03fig26.gif

    Figure 3.26 When questionable grammar is identified, you can ignore this instance or all instances. Or you can skip this instance and jump to the next sentence.

  4. Click OK to dismiss the alert box.

To find synonyms

Do one of the following:

  • To perform a quick lookup, control.gif-click the word or phrase you wish to replace and select a replacement from the Synonyms submenu (Figure 3.28).
    03fig28.gif

    Figure 3.28 To quickly replace a word with a synonym, C-click the word and choose a synonym from the ones presented.

  • Select the word or phrase you wish to replace and choose Tools > Thesaurus ( optioncmdr.gif). The Office Toolbox opens (Figure 3.29), displaying information for the highlighted word or phrase. Select the closest meaning from the Meanings list, select a synonym from the Synonyms list, and click Insert.
    03fig29.jpg

    Figure 3.29 The Reference Tools section of the Office Toolbox contains both the thesaurus and dictionary.

To look up a word's definition

  1. Do one of the following:

    • Select the word in your document and choose Tools > Dictionary.
    • control.gif-click the word and choose Look Up > Definition from the pop-up menu that appears.

    The Office Toolbox opens (see Figure 3.29).

  2. If necessary, expand the Encarta World Dictionary section of the Office Toolbox. The definition for the selected word appears in the Definition text box.

Calculating a word count

Sometimes you may need to know the exact word count or similar statistics for a document. For example, word count is important when you're writing to a particular length, as is often the case with magazine articles and homework assignments. Word can calculate this information for you.

To calculate the word count

  1. Do one of the following:

    • To calculate statistics for a particular portion of the document, begin by selecting that part of the document.
    • To calculate statistics for an entire document, ensure that nothing is currently selected.
  2. Choose Tools > Word Count.

    The Word Count dialog box appears (Figure 3.30). It contains information about your document, including the page count and the number of words, lines, and paragraphs in your document

    03fig30.gif

    Figure 3.30 To view a word count and other useful statistics about your document, choose Tools > Word Count.

  • + Share This
  • 🔖 Save To Your Account

Peachpit Promotional Mailings & Special Offers

I would like to receive exclusive offers and hear about products from Peachpit and its family of brands. I can unsubscribe at any time.

Overview


Pearson Education, Inc., 221 River Street, Hoboken, New Jersey 07030, (Pearson) presents this site to provide information about Peachpit products and services that can be purchased through this site.

This privacy notice provides an overview of our commitment to privacy and describes how we collect, protect, use and share personal information collected through this site. Please note that other Pearson websites and online products and services have their own separate privacy policies.

Collection and Use of Information


To conduct business and deliver products and services, Pearson collects and uses personal information in several ways in connection with this site, including:

Questions and Inquiries

For inquiries and questions, we collect the inquiry or question, together with name, contact details (email address, phone number and mailing address) and any other additional information voluntarily submitted to us through a Contact Us form or an email. We use this information to address the inquiry and respond to the question.

Online Store

For orders and purchases placed through our online store on this site, we collect order details, name, institution name and address (if applicable), email address, phone number, shipping and billing addresses, credit/debit card information, shipping options and any instructions. We use this information to complete transactions, fulfill orders, communicate with individuals placing orders or visiting the online store, and for related purposes.

Surveys

Pearson may offer opportunities to provide feedback or participate in surveys, including surveys evaluating Pearson products, services or sites. Participation is voluntary. Pearson collects information requested in the survey questions and uses the information to evaluate, support, maintain and improve products, services or sites; develop new products and services; conduct educational research; and for other purposes specified in the survey.

Contests and Drawings

Occasionally, we may sponsor a contest or drawing. Participation is optional. Pearson collects name, contact information and other information specified on the entry form for the contest or drawing to conduct the contest or drawing. Pearson may collect additional personal information from the winners of a contest or drawing in order to award the prize and for tax reporting purposes, as required by law.

Newsletters

If you have elected to receive email newsletters or promotional mailings and special offers but want to unsubscribe, simply email ask@peachpit.com.

Service Announcements

On rare occasions it is necessary to send out a strictly service related announcement. For instance, if our service is temporarily suspended for maintenance we might send users an email. Generally, users may not opt-out of these communications, though they can deactivate their account information. However, these communications are not promotional in nature.

Customer Service

We communicate with users on a regular basis to provide requested services and in regard to issues relating to their account we reply via email or phone in accordance with the users' wishes when a user submits their information through our Contact Us form.

Other Collection and Use of Information


Application and System Logs

Pearson automatically collects log data to help ensure the delivery, availability and security of this site. Log data may include technical information about how a user or visitor connected to this site, such as browser type, type of computer/device, operating system, internet service provider and IP address. We use this information for support purposes and to monitor the health of the site, identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents and appropriately scale computing resources.

Web Analytics

Pearson may use third party web trend analytical services, including Google Analytics, to collect visitor information, such as IP addresses, browser types, referring pages, pages visited and time spent on a particular site. While these analytical services collect and report information on an anonymous basis, they may use cookies to gather web trend information. The information gathered may enable Pearson (but not the third party web trend services) to link information with application and system log data. Pearson uses this information for system administration and to identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents, appropriately scale computing resources and otherwise support and deliver this site and its services.

Cookies and Related Technologies

This site uses cookies and similar technologies to personalize content, measure traffic patterns, control security, track use and access of information on this site, and provide interest-based messages and advertising. Users can manage and block the use of cookies through their browser. Disabling or blocking certain cookies may limit the functionality of this site.

Do Not Track

This site currently does not respond to Do Not Track signals.

Security


Pearson uses appropriate physical, administrative and technical security measures to protect personal information from unauthorized access, use and disclosure.

Children


This site is not directed to children under the age of 13.

Marketing


Pearson may send or direct marketing communications to users, provided that

  • Pearson will not use personal information collected or processed as a K-12 school service provider for the purpose of directed or targeted advertising.
  • Such marketing is consistent with applicable law and Pearson's legal obligations.
  • Pearson will not knowingly direct or send marketing communications to an individual who has expressed a preference not to receive marketing.
  • Where required by applicable law, express or implied consent to marketing exists and has not been withdrawn.

Pearson may provide personal information to a third party service provider on a restricted basis to provide marketing solely on behalf of Pearson or an affiliate or customer for whom Pearson is a service provider. Marketing preferences may be changed at any time.

Correcting/Updating Personal Information


If a user's personally identifiable information changes (such as your postal address or email address), we provide a way to correct or update that user's personal data provided to us. This can be done on the Account page. If a user no longer desires our service and desires to delete his or her account, please contact us at customer-service@informit.com and we will process the deletion of a user's account.

Choice/Opt-out


Users can always make an informed choice as to whether they should proceed with certain services offered by Adobe Press. If you choose to remove yourself from our mailing list(s) simply visit the following page and uncheck any communication you no longer want to receive: www.peachpit.com/u.aspx.

Sale of Personal Information


Pearson does not rent or sell personal information in exchange for any payment of money.

While Pearson does not sell personal information, as defined in Nevada law, Nevada residents may email a request for no sale of their personal information to NevadaDesignatedRequest@pearson.com.

Supplemental Privacy Statement for California Residents


California residents should read our Supplemental privacy statement for California residents in conjunction with this Privacy Notice. The Supplemental privacy statement for California residents explains Pearson's commitment to comply with California law and applies to personal information of California residents collected in connection with this site and the Services.

Sharing and Disclosure


Pearson may disclose personal information, as follows:

  • As required by law.
  • With the consent of the individual (or their parent, if the individual is a minor)
  • In response to a subpoena, court order or legal process, to the extent permitted or required by law
  • To protect the security and safety of individuals, data, assets and systems, consistent with applicable law
  • In connection the sale, joint venture or other transfer of some or all of its company or assets, subject to the provisions of this Privacy Notice
  • To investigate or address actual or suspected fraud or other illegal activities
  • To exercise its legal rights, including enforcement of the Terms of Use for this site or another contract
  • To affiliated Pearson companies and other companies and organizations who perform work for Pearson and are obligated to protect the privacy of personal information consistent with this Privacy Notice
  • To a school, organization, company or government agency, where Pearson collects or processes the personal information in a school setting or on behalf of such organization, company or government agency.

Links


This web site contains links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects Personal Information. This privacy statement applies solely to information collected by this web site.

Requests and Contact


Please contact us about this Privacy Notice or if you have any requests or questions relating to the privacy of your personal information.

Changes to this Privacy Notice


We may revise this Privacy Notice through an updated posting. We will identify the effective date of the revision in the posting. Often, updates are made to provide greater clarity or to comply with changes in regulatory requirements. If the updates involve material changes to the collection, protection, use or disclosure of Personal Information, Pearson will provide notice of the change through a conspicuous notice on this site or other appropriate way. Continued use of the site after the effective date of a posted revision evidences acceptance. Please contact us if you have questions or concerns about the Privacy Notice or any objection to any revisions.

Last Update: November 17, 2020