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Uses for the Share Screen Command—Beyond the Projectorless Classroom

The Share Screen command is very useful for classrooms that lack a projector because it allows an instructor to essentially turn all the computers in the room into small projectors (albeit at the cost of preventing students from working while they are watching what is displayed). But the uses for this command go beyond simply functioning as a projector (and also beyond classrooms and instructional use).

The Share Screen feature can be used as a quick way to react to unauthorized activity on a workstation. Using the Observe command to view the computer in which unauthorized activity is occurring, you could easily share the screen with a school or company administrator to immediately make them aware of the activity and to determine a response. This procedure can provide better reporting of the incident than simply taking a screenshot. Remote Desktop’s other features can then be used to respond to the incident directly.

You can use Share Screen when you want a limited number of students to view the work of another student without interrupting the class by using a projector (perhaps also using the Remote Desktop Chat feature). Similarly, it can be used to share student work with another teacher or even with other students in a different classroom.

In a similar vein, Share Screen allows you to perform presentations across multiple computers (for example, projecting a keynote or PowerPoint presentation to all staff in an office without them needing to leave their desks, which might be ideal if the office lacks a conference room or a projector).

Likewise, you can rely on Remote Desktop to do a presentation completely by remote. Simply call the conference room in which the meeting is being held and use the workstation attached to the projector as the target workstation for the Share Screen command. You can then perform your presentation as if you were in the meeting. You can take this remote presentation concept even further and turn a conference call into a full-fledged meeting with a presentation.

Less formal than a meeting, you can call multiple colleagues and share screens on the fly. Everyone can be at their desks in the same office—or in different offices or buildings or cities. Yet you can have the same type of interaction of a handful of coworkers gathered in one person’s cubicle or office, discussing a project and working on the details on the computer in the cubicle or office. You can even eliminate the need for phoning by using either Remote Desktop’s built-in messaging capabilities or using iChat (which offers voice or video interaction options).

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