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Saving And Printing PDFs

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Acrobat's ability to let you read a PDF file on almost any computer system is impressive, but you can do even more. You can also edit a PDF's text, add pages, add links, create navigational structures, add comments and edits, send the PDF for reviewing by peers, and even turn a PDF into a multimedia presentation with dazzling transitions between pages. I'll deal with the more complex features in later chapters. For now let's look at how to save PDFs in many formats, reduce file size, make sure a document's ready to print, and finally to print it.

Saving PDF Files in Other Formats

With Acrobat 7, reusing the contents of your PDFs in other programs is easy. You can save a PDF in any of these common formats:

  • PDF (*.PDF) can be read by everyone with Adobe Reader or Acrobat 7.0.
  • Encapsulated PostScript (EPS) is best if you plan to use the document as an illustration in a page-layout program. This option saves each page in your PDF as a separate EPS file. You can choose a range of pages.
  • HTML is best if you plan to put your document on the Web.
  • JPEG, JPEG 2000, PNG, and TIFF are all graphics formats that convert each page of the PDF to a separate bitmapped image file. You lose the ability to edit text when you save a file in these formats. These formats are useful for exchanging high-quality graphics and photographs.
  • Microsoft Word and Rich Text Format (RTF) both allow you to reuse the document's text in a word processor.
  • PNG stands for Portable Network Graphics. It was created to replace the GIF format but with lossless compression (which actually produces larger file sizes). PNG is an image format, so you won't be able to edit a text file if you convert it to this format.
  • PostScript files contain the printer code that you'd normally send in Acrobat to a high-quality printer. Programmers can use this code to apply a variety of special effects to the printed file.
  • Plain Text and Accessible Text both convert a document to text only, with no formatting. It's useful for reflowing text into another layout or text application. For example, you can take text from an older PDF document and reflow it into a QuarkXPress, Adobe InDesign, or PageMaker document. Accessible Text preserves comments, form fields, and minor formatting, such as line breaks.
  • TIFF is best to use with pixel-based images and contains a variety of compression methods. When you save your PDF file as a TIFF, you convert it to a series of one-page images.
  • XML is used for high-end forms and document-management systems, for example, when exchanging data among publishing workflows.

To save a PDF in another format

  1. Choose Save As from the File menu (Shift+Ctrl+S/Shift+Command+S).
  2. In the Save As dialog box, choose the desired format from the Format pop-up menu ( Figure 3.1 ).

    Figure 3.1 Choose from a multitude of settings to save your file.

  3. Click the Settings button to change format-specific parameters for the file (see Acrobat Help for more details).
  4. Type a name for the file and choose a location to save it to, then click Save. The file is saved in the chosen location with the name you gave it.
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