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The commands for saving, opening, and closing presentations are on the File menu.

To save a new presentation:

  1. Choose File > Save As (Ctrl+S), or click the Save button on the toolbar. With a new, untitled presentation, Save and Save As function the same.

  2. The Save As dialog box appears (Figure 2.22).

    Figure 2.22Figure 2.22 Saving a presentation.

  3. Type a descriptive name in the File Name text box.

  4. If necessary, choose a different disk or folder by navigating the dialog box as you would any standard Windows file dialog.

  5. Click Save.

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You can do this entire operation from the keyboard, if you prefer (it's often faster). Press Ctrl+S to invoke the Save As dialog box; if necessary, type the path into the File Name box (like c:\my documents\pres), press Enter, type the filename, and then press Enter.

To open an existing presentation:

  1. Choose File > Open, or click the Open button on the toolbar.

    The Open dialog box appears.

  2. If necessary, choose a different disk or folder by navigating the dialog box as you would any standard Windows file dialog.

  3. Click the name in the list and click Open.

To close the current presentation:

  • Choose File > Close (Ctrl+F4), or click the Close Window button (the X) in the presentation window. (Of the two Xs at the top-right of the application windows, the lower one closes the current presentation and the top one closes all of PowerPoint.)

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The names of recently opened presentations appear at the bottom of the File menu. To open one of these files, just click the name.

When saving presentations, don't use names like "My Presentation." Instead, name your files so you will remember what they contain. Presentation filenames can be many characters long and contain several words.

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