Publishers of technology books, eBooks, and videos for creative people

Home > Articles > Productivity > Microsoft Word

  • Print
  • + Share This
This chapter is from the book

Managing Windows

When you create a new Word document or open an existing document, each one opens in a separate window. Because it's common to work with several documents at once, Word provides window-management commands in the Window group of the View tab (Figure 4.12, below).

Figure 4.12

Figure 4.12 The Window group (View tab).

To manage open document windows:

  1. Do any of the following:
    • To create another instance of the current document, click the New Window icon. Edits made in any instance of a window affect the document.

      Each new instance has the same name as the original, followed by a colon and a number. For example, a new instance of memo.docx would be named memo.docx:2.

    • To bring a document to the front and make it the active document, choose its name from the Switch Windows menu (Figure 4.13).

      Figure 4.13

      Figure 4.13 You can make any open document active by choosing its name from the Switch Windows menu.

      Because every open Word document is represented by a taskbar button, you can also switch documents by clicking the appropriate taskbar button.

    • To view all open documents at the same time, click Arrange All. The documents are displayed in a stack (Figure 4.14) or side by side. To work in one of the windows, click in the document to make it active.
      Figure 4.14

      Figure 4.14 Arrange All enables you to see and work with multiple open documents.

    • To work with a pair of open documents, click View Side by Side. If more than two documents are open, the Compare Side by Side dialog box appears (Figure 4.15). Select the second document and click OK.
      Figure 4.15

      Figure 4.15 After clicking the View Side by Side icon in the first document window, you'll be asked to select the comparison document (if more than two documents are open).

    • When working in View Side by Side mode, you can make the two documents scroll together by clicking the Synchronous Scrolling icon. This feature is useful for comparing two versions of the same document.
    • To close the active Word document, click its close box (X), press alt-f4.jpg or ctrl-w.jpg, or click the File tab and then click Close in the Backstage.
    • To close a Word document (regardless of whether it's the active document), you can right-click its taskbar button or right-click any blank spot in its title bar and choose Close from the context menu that appears (Figure 4.16).
      Figure 4.16

      Figure 4.16 You can close any document or application in the taskbar by right-clicking its button and choosing Close from the pop-up menu.

  • + Share This
  • 🔖 Save To Your Account