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Basic Text Editing

You can use any of the following techniques to correct errors in a document and make other desired changes, such as adding text. The techniques vary, depending on whether you are changing selected or unselected text.

To delete unselected text:

  1. Position the text insertion mark immediately to the right or left of the text you want to correct or remove (Figure 4.23).
    Figure 4.23

    Figure 4.23 Set the text insertion mark to the right or left of the text you want to delete.

  2. Do one of the following:

    • To delete the previous character (the one to the left), press backspace.jpg.
    • To delete the next character (the one to the right), press del.jpg or delete.jpg.

    To delete additional characters, continue pressing backspace.jpg, del.jpg, or delete.jpg.

  3. If necessary, replace the deleted text by typing new characters.

To delete or replace selected text:

  1. To select text (Figure 4.24) to be deleted or replaced, do one of the following:
    • Set the text insertion mark at one end of the text to be selected, and then drag to or shift.jpg-click the opposite end.
    • Set the text insertion mark at one end of the text to be selected, and then—while holding down shift.jpg—press arrow keys to move to the end of the text.
    • Double-click to select a word or triple-click to select a paragraph.
    Figure 4.24

    Figure 4.24 Selected text is highlighted like this.

  2. Do one of the following:
    • To delete the selected text, press del.jpg, backspace.jpg, or delete.jpg.
    • To replace the selected text, type the replacement text. When you begin typing, the selected text is deleted.

To insert new text:

  1. Position the text insertion mark where you want to add the new text.

    You can insert new text anywhere in a document.

  2. Do either of the following:
    • Type the new text.
    • Paste the new text by clicking the Paste icon in the Clipboard group of the Home tab or by pressing ctrl-v.jpg.
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