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Creating Cross-References

Cross-references are a subset of hyperlinks and are found at the bottom of the Hyperlinks panel. Like hyperlinks, cross-references create an electronic link from one part of a document to a destination in the same or different document. But cross-references go further than hyperlinks in that they also insert a reference to the page number or text. So you can automatically create a cross-reference on one page that says, “for more information see page ###.”

To define a cross-reference:

  1. Place your insertion point in the text where you want the cross-reference to appear.
  2. Click the Create New Cross-Reference icon squ_a.jpg in the Hyperlinks panel. This opens the New Cross-Reference dialog box squ_b.jpg.
    410fig01.jpg

    squ_a.jpg The Create New Cross-Reference icon in the Hyperlinks panel.

  3. Choose one of the following from the Link To menu:
    • Text Anchor sets the controls to a previously defined text anchor.
    • Paragraph sets the controls to text defined with a paragraph style.
  4. Set the Text Anchor controls or set the Paragraph controls.
  5. Use the Cross-Reference Format menu to control what text is placed inside the cross-reference.
  6. Set the Appearance controls for the cross-reference.

To set a text anchor as a cross-reference:

  1. With the New Cross-Reference dialog box open, use the Link To menu to choose Text Anchor squ_c.jpg.
    411fig01.jpg

    squ_c.jpg The New Cross-Reference dialog box set to link to a text anchor.

  2. Use the Document menu to choose the current document.

    or

    Choose the Browse command at the bottom of the Document menu to choose a different document.

  3. Use the Text Anchor menu to choose a previously defined text anchor.

To set a paragraph style as a cross-reference:

  1. With the New Cross-Reference dialog box open, use the Link To menu to choose Paragraph.
  2. Use the Document menu to choose the current document.

    or

    Use the Browse command to choose a different document.

  3. Click one of the paragraph styles from the paragraph options squ_d.jpg.
    411fig02.jpg

    squ_d.jpg The New Cross-Reference dialog box set to link to paragraph styles.

  4. Choose one of the paragraphs shown in the text display.

A cross-reference can be formatted to include the paragraph text, a page number, a file name, and other aspects of the text. You use the Cross-Reference Formats.

To set the cross-reference text:

Choose one of the pre-made Cross-Reference Formats from the Format menu squ_a.jpg.

Cross-references are a type of hyperlink. So just like you can style hyperlinks, you can also format the appearances of cross-references.

To set the appearance of a cross-reference:

  1. Use the Type menu in the Appearance area to choose a setting for the visibility of the rectangle around the hotspot squ_b.jpg.
  2. Use the Highlight menu to choose the appearance of the hotspot area when clicked.
  3. Use the Width menu to choose the thickness of the visible rectangle.
  4. Use the Style menu to choose a solid or dashed line for the visible rectangle.
  5. Use the Color menu to choose a color for the rectangle.
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