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Working with Files

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This chapter is from the book

Saving Files

As you work with a file, everything you do is stored in only one place: random access memory or RAM. The contents of RAM are a lot like the light in a lightbulb—as soon as you turn it off or pull the plug, it's gone. Your hard disk or a networked disk provide a much more permanent type of storage area.

You use the Save command to copy the workbook file in RAM to disk. This part of the chapter explains how.

To save a workbook file for the first time

  1. Choose Office > Save (Figure 37), press ctrls, or click the Save button on the Quick Access Toolbar.
  2. The Save As dialog appears. If necessary, click the Browse Folders button at the bottom of the dialog to expand it so it looks like Figure 48.
    Figure 48

    Figure 48 The Save As dialog.

  3. Use the Save As dialog to navigate to the folder (and disk, if necessary) in which you want to save the file.
  4. Enter a name for the file in the File name box.
  5. Click Save. The file is saved to disk. Its name appears in the window's title bar (Figure 49).
    Figure 49

    Figure 49 The file's name appears in the title bar, along with a tiny Excel workbook file icon.

To save changes to a file

Choose Office > Save (Figure 37), press ctrls, or click the Save button on the Quick Access Toolbar.

The file is saved with the same name in the same location on disk.

To save a file with a different name or in a different location

  1. Choose Office > Save As > Excel Workbook (Figure 52).
    Figure 52

    Figure 52 The Save As submenu under the Office menu.

  2. Follow steps 2 through 5 on the previous page.
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