Adobe Acrobat 9 for Windows and Macintosh: Visual QuickStart Guide

Product Author Bios

John Deubert is a longtime consultant and instructor in Acrobat and PDF, having worked with both since the mid-nineties. He has extensive experience in PostScript and JavaScript and is the author of Adobe Acrobat 8 for Windows and Macintosh: Visual QuickStart Guide, and two books from Adobe Press: Creating Adobe Acrobat Forms and Extending Acrobat Forms with JavaScript.

Adobe Acrobat 9 for Windows and Macintosh: Visual QuickStart Guide walks readers through tasks that are enhanced by numerous screenshots to teach beginning and intermediate users how to take advantage of the productive power of Adobe Acrobat. Author John Deubert takes readers through all of the basic Acrobat 9 features, from the basic tools used to create PDF documents and the newly enhanced review functionality, to the advanced tools that create digital signatures, interactive forms, and PDF Portfolios. Beginning users will find a thorough introduction to this indispensable application, and Acrobat power users will enjoy a convenient reference guide that relies on straightforward language, clear steps, and practical tips to explore Acrobat’s many capabilities.

Visual QuickStart Guide—the quick and easy way to learn!

•    Easy visual approach uses pictures to guide you through Acrobat and show you what to do.

•    Concise steps and explanations let you get up and running in no time.

•    Page for page, the best content and value around.

•    John Deubert is a longtime consultant and instructor in Acrobat and PDF, having worked with both since the mid-nineties. He has extensive experience in PostScript and JavaScript and is the author of Adobe Acrobat 8 for Windows and Macintosh: Visual QuickStart Guide, and two books from Adobe Press: Creating Adobe Acrobat Forms and Extending Acrobat Forms with JavaScript.

Online Sample Chapter

Making PDF Files in Adobe Acrobat 9

Table of Contents

Chapter 1    Starting with Acrobat    1
Opening and Quitting Acrobat 9    3
Examining the Initial Screen    4
Examining the Menus    6
Examining the Toolbars    8
Customizing Toolbars    11
Working with Navigation Panes    12
Setting Preferences    15

Chapter 2    Viewing a Document    17
Opening a PDF File    18
Moving from Page to Page    19
Moving from View to View    20
Zooming In and Out    21
Choosing a Page Layout    28
Searching for Text    30
Arranging Documents on the Screen    33
Using Reading Mode    34
Using Links and Bookmarks    36
Measuring Sizes and Areas    38

Chapter 3    Saving and Printing Files    43
Saving a PDF File    44
Exporting to Other Formats    45
Minimizing File Size    50
Printing a Document    52
Print Options    54
Printing Multiple Pages per Sheet    57
Printing a Booklet    58

Chapter 4    Making PDF Files    59
Printing to a PDF File    60
Using PDFMaker in Microsoft Office
(Windows)    62
Converting Images and Other Files to PDF    64
Scanning Directly to PDF    65
Converting Web Pages to PDF    66
Converting Screen Shots to PDF    67
Merging PDF Files    69

Chapter 5    PDF Portfolios    71
Creating a Portfolio    73
Choosing a Layout    77
Adding a Welcome Page    79
Adding a Header    81
Choosing a Color Scheme    83
Setting File Information    84
Publishing Your Portfolio    85
Sharing with Acrobat.com    87

Chapter 6    Adding Comments to a Document    89
Examining Acrobat’s Commenting Tools    90
Adding a Sticky Note Comment    92
Adding a Text Box Comment    94
Adding a Callout Comment    97
Adding Lines and Arrows    98
Drawing Ovals and Rectangles    99
Adding Polygons and Clouds    100
Text Edits    102
Adding a Stamp Comment     104
Creating Your Own Stamp    106
Checking Spelling in Comments    108
Exporting and Importing Comments    109
Enabling Commenting in Adobe Reader    110

Chapter 7    Reading Commented Documents    111
Examining the Comments List    112
Replying to a Comment    114
Marking Comments    115
Managing the Comments List    116
Searching for Text in Comments    117
Printing Comments    119
Migrating Comments    122

Chapter 8    Reviewing PDF Documents    123
Starting an E-mail–Based Review    124
Reviewing an E-mailed Document    126
Receiving E-mail–Reviewed Documents    127
Starting a Shared Review    128
Reviewing a Shared Document    132
Receiving Server-Based Reviews    133
Real-Time Collaborative Reviews    134

Chapter 9    Manipulating Pages    139
Rearranging Pages    140
Extracting Pages    141
Inserting One File into Another    142
Replacing Pages    143
Rotating Pages    144
Cropping Pages    146

Chapter 10    Adding and Changing Text
and Graphics    149
Touching Up Text    150
Modifying Line Art    152
Adding Headers and Footers    156
Adding a Background    159
Adding a Watermark    161
Redacting a Document    163

Chapter 11    Adding Simple Navigation Features    169
Adding Bookmarks    170
Creating Links    173
Modifying Existing Links    176
Making Automatic Web Links    177
Creating Articles    178

Chapter 12    Creating an Acrobat Presentation    181
Setting Open Options    182
Creating a Full-Screen Slide Show    184
Creating a Next Page Button    186
Creating a Self-Running Presentation    188
Placing a Movie on a Page    190
Playing a Movie    196
Placing a Flash Animation on the Page    199
Adding Sound to a PDF Page    200

Chapter 13    Organizing Documents    203
Examining the Organizer    204
Using the History Pane    206
Using the Places Pane    207
Using the Collections Category    208

Chapter 14    Creating Forms with Acrobat Pro    211
About LiveCycle Designer    212
Creating a Form from a Template    213
Editing Forms with LiveCycle Designer    216
Converting Electronic Documents to Forms    219
Distributing Forms    223
Responding to a Distributed Form    228
Receiving and Viewing Results    229

Chapter 15    Password Protection    233
Restricting File Access    234
Restricting Reader Activities    236

Chapter 16    Digital Signatures    239
About Adobe Self-Sign Security    240
Creating a Digital ID    241
Creating a Certificate from an ID    243
Importing a Certificate as a Trusted Identity    245
Signing a PDF Document    247
Creating a Signature Appearance    249
Creating a Signature Field    251
Validating a Signed Document    253

Chapter 17    Converting Paper to PDF    255
Typing on a Paper Form    256
Creating a Searchable Image    258
Converting a Scan with ClearScan    260

Index    262